About the position
Mental Health Connecticut (MHC) is a statewide not-for-profit provider agency dedicated to partnering with individuals, their families, and the surrounding communities to foster environments that support long-term health and wellness. The organization measures its success by its ability to help individuals secure safe housing, achieve whole health, find meaningful purpose, and develop connections within the community. MHC envisions a future where well-being is rooted in respect for the human condition, and this commitment is reflected in its focus on community education, advocacy, and direct service. MHC has an immediate full-time opening for a Human Resources Coordinator in the Farmington area. This professional-level position is essential for performing a variety of human resource-related duties, including recruitment and employment processes, onboarding, compliance, employee relations, payroll management, unemployment compensation, affirmative action, training, and other related functions as assigned. The role requires a proactive approach to managing HR tasks and supporting the overall mission of MHC. The Human Resources Coordinator will work Monday through Friday from 9:00 am to 5:00 pm, with occasional flexibility required for attending job fairs and events. The position offers a competitive salary of $24.36 per hour and a comprehensive benefits package, including medical and dental insurance, a 403(b) retirement plan with matching contributions, paid time off, and an Employee Assistance Program (EAP).
Responsibilities
- Perform administrative functions such as preparing reports and correspondence, including memos and letters.
- Make copies, scan, fax, and file documents as needed.
- Proofread copy for spelling, grammar, and layout, suggesting appropriate changes as required.
- Coordinate the collection of employee documentation, including auto registration and insurance information.
- Process background and DMV checks for new hires.
- Establish and maintain department records and reports with accurate filing and database systems.
- Complete data entry as required to maintain HR systems.
- Maintain required Human Resources documentation, specifically employee personnel files according to Federal and State laws.
- Provide backup support for maintaining and organizing the office environment and supplies.
- Complete HR-related supply ordering and inventory management.
- Draft and distribute monthly email notifications and prepare materials for new employee orientations.
- Coordinate catering orders and interpreter services as needed.
- Monitor the HR inbox and distribute incoming emails to appropriate employees.
- Maintain the company organization chart, program code listing, and leadership contact list.
- Update and maintain HR SharePoint forms and files for MHC staff.
- Assist with payroll system maintenance and data entry as needed.
- Provide support to the Onboarding & Recruitment Coordinator, including processing background checks and scheduling interviews.
- Act as a liaison in collaboration with the training department, maintaining training administrative portals and preparing training materials.
- Prepare invoices associated with HR responsibilities in a timely manner.
- Complete and respond to employment verification requests as needed.
- Work independently and within a team on special projects as assigned.
- Assist with internal and external organizational events as assigned.
- Participate on committees as required and help develop department goals and objectives.
- Proactively recommend, develop, and implement systems to streamline workflow issues as identified.
- Act as a backup for the Administrative Coordinator, including Board of Director liaison and CEO support responsibilities.
Requirements
- High school diploma or GED required; Associate's degree in a related field preferred.
- Demonstrated experience working in a professional environment and maintaining confidentiality.
- Good organizational skills and effective communication abilities.
- Proficiency in Microsoft Word, Teams, Outlook, Excel, PowerPoint, Publisher, and SharePoint.
- Experience with accounting software and electronic medical/health record software.
- Valid CT driver's license and auto registration and insurance.
Nice-to-haves
- Experience in a non-profit organization.
- Familiarity with HRIS systems and payroll processing.
Benefits
- 403(b) matching
- Disability insurance
- Health insurance
- Dental insurance
- Paid time off
- Employee assistance program
- 403(b) Retirement plan with company match
- Voluntary Vision insurance
- Company paid Life and Long Term Disability insurance
- Paid time off including 11 observed holidays, 2 wellness days, vacation, and sick time
