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Berklee College of Music - Boston, MA

posted 6 days ago

Boston, MA
Educational Services

About the position

The Coordinator for Academic Affairs is a temporary role responsible for supporting the work of the Academic Affairs department at Berklee Valencia. This is a front-line position, and the successful candidate will be working in the Academic Affairs office and working directly with students, faculty, and program directors.

Responsibilities

  • Offer support for the Dean of Academic Affairs and the Senior Coordinator for Academic Assessment, Records, and Registrar Services
  • Be the first person to review the Academic Affairs email and respond to emails in a timely manner
  • Prepare and send written communications, as needed
  • Prepare and issue student certificates as required
  • Assist and advise students with information, direction, and guidance related to academic matters
  • Room reservations including rescheduling classes, as needed
  • Serve as a resource for students, faculty, and staff who make self-service reservations for one-time use of academic facilities
  • Provides staffing support for annual commencement activities, as well as any other events hosted by the Academic Affairs Office
  • Assist with registration processes for both undergraduate and graduate students
  • Register First Year Abroad students based on their placement test and liaise with the different departments in Boston to ensure an accurate and timely registration
  • Prepare and update an accurate report with all the working hours of PT Faculty which will be used as a reference for payroll as well as for the creation of contract addendums for faculty by the payroll vendor
  • Assist with the management of Valencia Testing Center logistics including scheduling exams, booking space, coordinating with faculty and students, assigning proctors, and equipment management
  • Prepare enrollment and other certificates needed by students
  • Help coordinate proficiency exams, including booking spaces and creating the schedule
  • Assist with check-in at the start of each semester

Requirements

  • Bachelor's degree required
  • Excellent verbal and written communication skills in English and Spanish. Minimum C1 English language skills and B2 Spanish language skills are required
  • Experience in administrative operations
  • Demonstrated capacity to develop and maintain effective working relationships with individuals reflecting a broad range of identities, perspectives, and experiences
  • High-level proficiency with Google Drive, Excel, Word. Ability to learn other software programs
  • Ability to work with and provide guidance to multiple members of the community, especially faculty, program directors, support staff, and committees
  • Full awareness of and commitment to the college's diversity initiatives
  • Excellent presentation and strong interpersonal skills with necessary discretion to work with confidential information
  • Strong analytical skills
  • Ability to simultaneously do multiple, large and detailed tasks
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