About the position
The Accounting Associate position at the JCC of Stamford is a vital role within the Finance Department, reporting directly to the Director of Finance. This position is primarily focused on accounts payable, data entry, and various general responsibilities that support the financial operations of the organization. The role requires a high level of energy and interaction with staff, community leaders, members, and outside vendors, reflecting the fast-paced environment of the JCC. The job may also necessitate occasional weekend and evening hours, emphasizing the need for flexibility in scheduling. In this role, the Accounting Associate will be responsible for processing vendor payables, maintaining databases, and ensuring that files are kept up to date. This includes processing weekly and ad hoc check runs, maintaining a calendar of service contracts and bill due dates, and collaborating with department heads to ensure proper approval and documentation of all expenses. The associate will assist vendors and staff in resolving payment issues and inquiries, review vendor statements, and follow up as necessary. Data entry tasks will encompass credit card payments, cash disbursements, budget information, and utilizing Quickbooks (Desktop) and CRM software. The position also involves assisting with monthly account reconciliations, budget preparation, and the monthly close-out procedures, as well as preparing and distributing monthly reports. The Accounting Associate will process repetitive credit card charges, maintain and distribute related reports, and assist with year-end audits and IRS reporting, including the preparation of annual 1099 forms and deactivating vendors as appropriate. A key aspect of this role is identifying areas for process improvement and implementing changes in agreement with the Director of Finance. Participation in departmental training, staff meetings, committees, and special events is also expected, along with a commitment to the mission and core values of the Stamford JCC.
Responsibilities
- Process vendor payables and maintain database files.
- Process weekly and ad hoc check runs and distribute/mail checks.
- Maintain a calendar of service contracts and bill due dates.
- Work with department heads to ensure proper approval and documentation of all expenses.
- Assist vendors and staff in identifying payment problems and inquiries regarding payment dates.
- Review vendor statements and follow up as necessary.
- Perform data entry for credit card payments and cash disbursements.
- Enter budget information into the system.
- Utilize Quickbooks (Desktop) and CRM Software for financial tasks.
- Assist with monthly account reconciliations and budget preparation.
- Support monthly close-out procedures and prepare/distribute monthly reports.
- Process repetitive credit card charges and maintain related reports.
- Assist with year-end audit and IRS reporting, including preparing annual 1099s.
- Identify areas for process improvement and implement changes as agreed with the Director of Finance.
- Participate in departmental and agency training, staff meetings, committees, and special events.
Requirements
- Bookkeeping experience is essential.
- Proficiency in Quickbooks (Desktop) is required.
- Experience with CRM software is necessary.
- Strong skills in Microsoft Excel and Word are needed.
- Very good written and verbal communication skills are essential.
- Database skills are preferred.
- Experience with payroll systems (ADP or Paycom) is preferred.
