About the position
This is accounting and related specialized clerical work in maintaining fiscal records. Some employees in this classification will also perform non-accounting duties as required in the designated department. Work involves the application of fundamental double-entry bookkeeping knowledge and related skills. Work is performed according to established procedures, and employees are expected to perform standardized tasks with independence. The nature of the work requires familiarity with and constant use of a PC and/or mainframe computer system. Supervisors review work through observation and review of records and reports. This position is for Risk Administration support and may perform duties that relate to all facets of the City of Lakeland's Risk Management Department's role within the guidelines of the job description. This posting will close after the receipt of the first 12 qualified applicants, but please note it is 'Continuous' and can close at ANY TIME WITHOUT NOTICE.
Responsibilities
- Posts to and maintains various ledgers; prepares or assists in preparing basic reports.
- Assists in creating T-forms, budget transfers, journal entries, and check requests as needed.
- Classifies receipts and disbursements following established codes, referring questionable allocations to the supervisor; maintains billing and posting of charges and credits to accounts; enters transactions into a computerized accounting system using a computer terminal.
- Inputs computer system control parameters and maintenance transactions into the accounting system.
- Prepares payroll and vendor checks for payment of transactions having immediate priority.
- Prepares reports and maintains accounting schedules and other statistical schedules.
- Prepares records to maintain payroll/personnel database.
- Verifies the accuracy of bi-weekly payroll checks, pension checks, and related reports.
- Enters invoices and other documents into EBS (Oracle e-Business Suite), verify the data entered for accuracy, and makes appropriate corrections as needed.
- Identifies, researches, and reconciles problems with supervision.
- Reviews and enters manual journal and budget entries submitted by user departments requiring City Manager approval.
- Prepares and organizes records to be sent to Records Retention.
- Maintains an ongoing file of unapproved invoices and timely follow-up with user departments and vendors, per the Florida Prompt Payment Act.
- Copies and distributes invoices to appropriate departments for approval of payment.
- Scans various documents for archiving.
- Runs reports from the internet purchasing card system and reviews transactions and documentation for completeness and accuracy.
- Reviews and audits travel advance and reimbursement documents before payment.
- Reconciles vendor statements of account with Accounts Payable records.
- Maintains confidentiality of records in compliance with Florida's Government-in-the-Sunshine Law.
- Assists with annual budget preparation.
- May perform payroll duties.
- May be required to work overtime or alternate hours as necessary for the efficient operation of the department.
- Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds following established routines; makes daily entries in cash receipts ledger; prepares checks for deposit.
- Checks customer accounts receivables and acts following established policy.
Requirements
- High school diploma from an accredited school or a GED.
- Two (2) years of experience in a finance, accounting, payroll, or bookkeeping-related field.
Nice-to-haves
- An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.
Benefits
- Annual leave accumulated bi-weekly based upon years of service.
- Sick leave accrued biweekly based upon years of service.
- Sick Leave Pool for catastrophic or long-term illnesses.
- Family & Medical Leave for up to twelve (12) weeks per year.
- Pension Plan with mandatory participation for full-time regular employees.
- Tuition Reimbursement program up to $2,500 per fiscal year.
- Suggestion Awards program for constructive ideas for improvement.
- Free parking while at work.
- Uniforms issued at no cost for required job classifications.
