Accounts Payable / Accounts Receivable Administrator

Full-time

Kennesaw, GA

Plastics and Rubber Products Manufacturing

About the position

The Accounts Payable / Accounts Receivable Administrator at DAS Medical is a critical role responsible for managing all aspects of accounts payable and accounts receivable functions within the organization. This position requires a detail-oriented individual who can ensure the accuracy and efficiency of financial transactions. The administrator will be tasked with maintaining vendor records, managing the receipt of reports and other necessary documents, and obtaining approvals from managers as required. Additionally, the role involves administering customer receivables, which includes generating and posting sales invoices, processing payments received, and conducting credit inquiries to establish accounts for new customers. In this position, the administrator will match invoices to purchase orders and other relevant documents, ensuring that all invoices are accurate in terms of quantity, pricing, and supporting documentation. The role also involves processing vendor checks, assembling invoices for approval, and maintaining accurate vendor records, including critical fields such as eligible discounts and remit-to addresses. The administrator will be responsible for resolving vendor issues and managing the collection process by contacting past-due customers and placing problem accounts on credit hold status. Regular reviews of past-due accounts will be conducted to request payments and recommend further collection activities as necessary. The administrator will also perform monthly accounts receivable system maintenance for all divisions and complete various monthly reports and duties for the accounting department, such as days outstanding analysis and intercompany sales tax journal entries. This position requires a proactive approach to problem-solving and the ability to work effectively in a fast-paced environment, ensuring that all financial processes are executed smoothly and accurately.

Responsibilities

• Matches invoices to purchase orders and shipping/receiving documents, obtaining approval by managers where appropriate.
• Audits invoices for accuracy in quantity, pricing, and proper support, reporting discrepancies to purchasing and/or the vendor.
• Processes vendor checks, assembles invoices for approval and signature, and prints posting journals.
• Maintains vendor records, verifying accuracy for critical fields such as eligible discounts and remit-to addresses.
• Resolves vendor issues on an ongoing basis.
• Manages the collection process by contacting past due customers and placing problem accounts on credit hold status.
• Reviews past due accounts periodically and contacts customers to request payment, making recommendations for further collection activity.
• Performs monthly accounts receivable system maintenance for all divisions.
• Completes miscellaneous monthly reports and duties for the accounting department, such as days outstanding analysis and intercompany sales tax journal entries.
• Performs all other duties as assigned or needed.

Requirements

• High School Diploma; Associate's degree a plus.
• 3 years related experience and/or training in accounting/bookkeeping.
• Proficiency using standard software applications (Microsoft Excel, Word, Outlook, accounting software, etc.).
• Strong administrative and analytical skills.
• Strong attention to detail, data entry skills, and ability to work in a fast-paced environment.
• Proven organizational and time-management skills.