Accounts Payable Clerk

Full-time

City of Industry, CA

Professional, Scientific, and Technical Services

About the position

Quinn Company, your local Caterpillar store, is seeking an Accounts Payable Clerk to join our team in City of Industry, California. The Accounts Payable Clerk is responsible for performing assigned Accounts Payable duties in a responsible, accurate, and timely manner. This role involves processing and reconciling vendor invoices against Purchase Orders using our ProcureIT system. The ideal candidate will assist customers, vendors, and company personnel in researching and retrieving information as needed, while adhering to the department guidelines set forth by the Accounts Payable Manager. The starting wage for this position will depend on the candidate's experience and education, ranging from $18.75 to $24.00 per hour. In this role, the Accounts Payable Clerk will be expected to perform a variety of essential duties and responsibilities. These include matching Purchase Orders to invoices, applying General Ledger coding, keying invoices, identifying capital purchases, and matching checks. The clerk will ensure that invoices are processed according to vendor terms, identify allowance types, and ensure that cash discounts are taken when available. The position requires processing a high volume of invoices, maintaining accuracy with an average of 1,800 or more invoices monthly, and reconciling vendor's monthly statements. The clerk will also be responsible for vendor invoice and Purchase Order reconciliation for payables processing using ProcureIT, as well as utilizing CODA for vendor research and statement reconciliation. Additionally, the Accounts Payable Clerk will resolve aged open receiving issues, match vendor checks to invoices for mailing, and communicate with vendors to assist with invoice issues and problem-solving. Interaction with internal customers and buyers to resolve purchase order issues is also a key part of this role. The clerk will assist with annual 1099 vendor reporting compliance, including 1096, 1098, and 1099 filings. Following procedures to enhance the efficiency and effectiveness of work performed is essential, as is a focus on customer service and proper phone etiquette. The position requires working in a team environment and assisting the manager and department on various projects and tasks as assigned.

Responsibilities

• Perform assigned accounts payable duties in a responsible, accurate and timely manner.
• Match Purchase Orders to invoices and apply GL coding.
• Key invoices and identify capital purchases.
• Match checks to invoices for mailing.
• Ensure invoices are processed based on vendor terms and identify allowance types.
• Ensure cash discounts are taken when available.
• Process invoices at high volume while maintaining accuracy (average of 1,800 or higher monthly).
• Reconcile vendor's monthly statement.
• Perform vendor invoice/PO reconciliation for payables processing using ProcureIT.
• Utilize CODA for vendor research and vendor statement reconciliation.
• Resolve aged open receiving issues.
• Communicate with vendors to assist with invoice issues and problem-solving.
• Interact with internal customers and buyers to resolve purchase order issues.
• Assist with annual 1099 vendor reporting compliance (1096/1098/1099 filings).
• Follow procedures to enhance efficiency/effectiveness of work performed.
• Assist customers, vendors, and company personnel in researching and retrieving information as needed.
• Focus on customer service for all customers and use proper phone etiquette.
• Work in a team environment and assist in projects and other tasks as assigned.

Requirements

• Two-year degree from an accredited program or certification in accounting or equivalent combination of education and experience.