Accounts Payable Specialist (City Controller's Office) (Non-Civil Service)

About the position

The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management. The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

Responsibilities

• Reviews invoices and payment requests for appropriate documentation and approval.
• Enters invoices into accounting system accurately with three-way matching: Vendor invoices to POs to receiving documents with a detailed audit of invoices for price, quantity, and variances.
• Processes payment requests, employee mileage and travel expense.
• Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
• Performs quality control on invoice entries from Accounts Payable Clerk I, II and III and other departments.
• Conducts 2nd level of approval in financial system on invoices up to 150K.
• Processes banking activities, (i.e., stop payments, voids, positive pay notifications).
• Reconciles vendor statements against Salesforce invoice tracking report.
• Responds to vendor inquiries and resolves invoice and payment discrepancies.
• Communicates with A/P Manager to relay information regarding vendor accounts when assistance is needed.
• Provides feedback for performance reviews.
• Assists in the implementation of new processes, systems and programs and evaluate their efficacy in daily operations.
• Develops training documents for departmental processes to increase effectiveness of task transitions.
• Works on special projects as assigned by the Accounts Payable Manager.
• Performs all other duties as assigned.

Requirements

• 3 years relevant accounting systems with strong A/P experience in a computerized environment is required.
• Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
• Ability to work well under pressure and easily adapts to changes in priorities.
• Ability to consistently exhibiting high productivity while not sacrificing quality.
• Detail oriented with strong follow through and able to prioritize multiple projects.
• Excellent verbal and written communication skills, including active listening and telephone manner.
• Strong analytical, interpersonal and time management skills with the ability to work in a team environment.
• Excellent customer service focus with a strong sense of urgency in responding to customer needs.
• Intermediate to advance bookkeeping and accounting knowledge.
• Advance proficiency with Microsoft Excel and other MS Office products, and accounts payable software.

Nice-to-haves

• Associates degree in Business Administration, Finance, Accounting or related field.
• Bachelor's degree.
• 10-key by touch and strong data entry skills.
• Knowledge of CGI financial system and Salesforce is highly desirable.

Benefits

• Competitive salary.
• Five-year vested pension plan.
• Health, vision and dental insurance.
• Pet insurance.
• Tuition reimbursement.
• Qualifying childcare assistance.
• Paid time off.