Accounts Receivable Specialist - Denver, CO

$41,600 - $54,080/Yr

Paul Davis - Denver, CO

Full-time - Mid Level

Denver, CO

251-500 employees

Real Estate

About the position

The Accounts Receivable Specialist at Paul Davis is responsible for managing and overseeing all aspects of the company's accounts receivable functions. This role is crucial for ensuring timely and accurate billing, tracking outstanding balances, and collaborating with internal and external stakeholders to resolve payment issues. The position requires close coordination with Project Managers, Project Coordinators, the Controller, and external counsel to maintain and optimize cash flow, contributing to the company's mission of providing peace of mind to homeowners.

Responsibilities

• Manage the entire A/R process, ensuring accurate and timely invoicing.
• Run and review the A/R report on a weekly basis to track outstanding balances.
• Monitor customer accounts for non-payments, delayed payments, and other irregularities.
• Serve as the primary point of contact for all invoicing matters.
• Prepare, review, and send invoices to customers in alignment with project milestones and contract terms.
• Ensure that all invoices are issued in compliance with company policies and customer contracts.
• Work closely with Project Managers and Project Coordinators to monitor project progress and ensure timely billing.
• Provide A/R status updates to Project Managers and Project Coordinators, highlighting any outstanding balances and potential issues.
• Follow up on overdue invoices and coordinate with customers to resolve payment issues.
• Collaborate with the Controller to escalate unresolved payment issues and recommend appropriate actions.
• Work with external counsel on collections and legal actions for payments past 60 days overdue.
• Prepare and present regular A/R aging reports to management.
• Analyze A/R data to identify trends and areas for improvement in the billing and collection process.
• Identify and implement process improvements to enhance the efficiency and effectiveness of the A/R function.

Requirements

• 3+ years experience as a Data Entry Clerk, Cost Accountant, Cost Analyst, Accountant, or similar role
• Experience with QuickBooks required
• Degree in Accounting preferred
• Computer literacy, MS Excel proficiency
• Understanding of GAAP
• Great interpersonal skills and ability to communicate with others
• Organized, well-spoken professional demeanor over the phone
• Strong time management skills and excellent analytical skills with attention to detail
• Integrity, with an ability to handle confidential information
• Ability to research and resolve billing discrepancies
• Work on tight deadlines and very organized
• Knowledge of file management, transcription, and other administrative procedures

Benefits

• Paid Time Off
• 7 Company Paid Holidays
• 401(k) with Company Match
• Medical, Dental, Vision, Life, Supplemental, Disability Insurance Offered