Administrative Assistant Associate - Legal

$35,880 - $38,480/Yr

Progressive - Newport News, VA

Full-time - Entry Level

Newport News, VA

Insurance Carriers and Related Activities

About the position

As an Administrative Assistant Associate on our House Counsel Legal team, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibility will be the processing of both electronic and physical mail, which includes scanning and storing electronic copies of sensitive legal documents that are vital to ongoing legal cases. This position demands a high level of attention to detail and strong time management skills, as you will often be working under tight deadlines. You will be tasked with handling various administrative duties and requests from attorneys or clients, making your role essential to the efficiency of our legal operations. In this fast-paced environment, your ability to multi-task and prioritize tasks will be key to your success. You will be expected to interact effectively with team members and clients, showcasing excellent interpersonal and communication skills. If you are eager to grow your expertise in a law office and thrive in a dynamic setting, this position offers a great opportunity for professional development and career advancement.

Responsibilities

• Process incoming electronic and physical mail.
• Scan and store electronic copies of sensitive legal documents.
• Handle administrative tasks and requests from attorneys or clients.
• Maintain organization of office documents including sorting, scanning, distribution, and filing.
• Ensure compliance with legal and insurance terms in document processing.

Requirements

• High School diploma/GED equivalent or higher.
• Professional experience in an office setting with duties requiring the physical and digital processing of office documents.
• Working knowledge of legal and/or insurance terms.
• Ability to operate a PC with a strong working knowledge of software such as Microsoft Office and Lotus Notes.
• Excellent interpersonal and communication skills.

Nice-to-haves

• Ability to multi-task and work under direct supervision.

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Career development & tuition assistance