Administrative Assistant - Chief of Staff for the First Lady

Purdue University - West Lafayette, IN

Full-time - Entry Level

West Lafayette, IN

Educational Services

About the position

The Administrative Assistant to the Chief of Staff for the First Lady at Purdue University provides essential administrative support in a confidential environment. This role involves managing calendars, scheduling meetings, arranging travel, and handling various inquiries. The assistant will also create promotional materials, maintain databases, and assist in event coordination, ensuring smooth operations within the office.

Responsibilities

• Maintain calendars, schedule meetings, and prepare agendas.
• Update and maintain mailing lists, invitation lists, and RSVP lists.
• Assist with event coordination, including room reservations and catering.
• Collect and maintain a system for event photos and hire photographers as needed.
• Coordinate with the Office of the President to maintain the event calendar and provide office support.
• Arrange travel, order supplies, and maintain organizational files.
• Manage receipts, reconcile credit card statements, and pay invoices.

Requirements

• High School Diploma/GED
• Two or more years of experience in a clerical or administrative support role
• Ability to handle frequent interruptions and prioritize tasks
• Strong organizational and time management skills
• Attention to detail and routine tasks
• Proficiency in computer software including Word, Excel, PowerPoint, and Outlook
• Typing, drafting, filing, data entry, proofreading, and editing skills
• Ability to identify routine problems and recommend solutions
• Flexibility to manage requests from multiple formats (texts, email, teams, etc.)

Benefits

• Defined Contribution Plan for retirement
• Eligible for overtime pay