Administrative Assistant / Executive Assistant

Full-time - Entry Level

Austin, TX

Accommodation

About the position

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property's general administrative activities. The role involves acting as the point of contact among executives, team members, and other external partners, fully understanding the roles and responsibilities of each Executive team member, and performing various clerical duties. The Executive Assistant will also arrange travel, take meeting minutes, maintain office equipment, manage calendars, complete expense reports, and prepare daily VIP reports and amenities.

Responsibilities

• Act as the point of contact among executives, team members, and other external partners
• Fully understand the roles and responsibilities of each Executive team member
• Answer phone inquiries, direct calls and provide basic property information
• Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
• Perform clerical duties such as maintaining files, organizing documents, maintaining contacts etc.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
• Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
• Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
• Schedule and manage the General Manager/ Regional Vice President's calendar
• Complete expense reports
• Exercise discretion and confidentiality with sensitive company information
• Prepare daily VIP report and prepare VIP amenities

Requirements

• Minimum of 2 years experience in an Administrative or Assistant role
• Experience with all aspects of the Google platform
• Excellent communication skills (via phone, email and in-person)
• Ability to multitask at all times

Nice-to-haves

• Hotel and/or Hospitality operations experience a plus

Benefits

• Competitive compensation
• Fun working environment
• Sense of family among team members