ADMINISTRATIVE ASSISTANT II

Full-time - Entry Level

Remote - Phoenix, AZ

Executive, Legislative, and Other General Government Support

About the position

The Arizona Attorney General's Office Civil Litigation Division/Tobacco Enforcement Unit is seeking an Administrative Assistant II to provide administrative support for Unit Chief Counsel and Assistant Attorney General positions in the Tobacco Enforcement Unit. This position may be eligible for Remote Work two days a week.

Responsibilities

• Independently prepare a variety of correspondence, spreadsheets and mailings.
• Answer inquiries from the attorneys, court personnel and others regarding case activity and status.
• Schedule appointments and arrange travel.
• Handle mass mailings, copying, faxing and scanning.
• Create and maintain a considerable amount of files and binders.
• Transcribe dictated letters as needed.
• Receive and screen a variety of correspondence, visitors, and telephone calls.
• Assist with various and numerous special projects.
• Provide back-up assistance for other legal secretaries and paralegals in the section.

Requirements

• Knowledge and understanding of principles and practices of performing administrative functions of a responsible nature.
• Proficiency in computer skills including MS Word, Excel, Power Point and Adobe Acrobat.
• Knowledge of computer databases and ability to update and maintain information.
• Knowledge of procurement practices, accounting and budgeting procedures.
• Knowledge of principles, concepts, practices, methods and techniques common to a modern law office.
• Word processing and transcribing skills.
• Typing speed of 50 wpm.
• Strong interpersonal relationships.
• Ability to manage and handle a heavy workload under pressure with multiple deadlines.
• Skill in oral and written communication.
• Ability to compose various documents and correspondence.
• Knowledge of grammar, punctuation, spelling, basic editing, and formats of a wide variety of documents.
• Familiarity with state and office procedures for travel and procurement policies.
• Ability to handle a high volume of work and stressful situations.
• Ability to operate word processing for preparation of legal documents.
• Ability to track court actions in various states.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
• Ability to compose correspondence and assist attorneys.
• Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.

Nice-to-haves

• Three years legal experience as an Administrative Assistant.

Benefits

• Student Loan Assistance
• Sick leave
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance