Administrative Assistant - Program Administration

Milwaukee County • Milwaukee, WI

435d • $40,539 - $60,819

About The Position

The Administrative Assistant for Program Administration at Milwaukee County plays a crucial role in providing administrative support to the Aquatics and Recreation Division. This position involves coordinating various administrative tasks, maintaining operational knowledge, and delivering high-quality customer service to both internal and external stakeholders. The role is essential in implementing strategic initiatives and ensuring smooth operations within the division.

Requirements

• Current resident of Wisconsin
• Valid Wisconsin Driver's License
• High School Diploma or G.E.D equivalent
• At least three years of experience in clerical, office management, or administrative support
• One year of experience in public administration support and customer service
• Basic knowledge of Microsoft Word and Excel
• Ability to lift/carry/push/pull 20 lbs.

Nice To Haves

• Associate degree preferred
• Intermediate experience in Excel spreadsheet and database programs
• Experience processing payroll
• Previous work experience in a Parks or Recreation department

Responsibilities

• Provide administrative support including office organization and coordination.
• Prepare and proofread reports, letters, and forms; handle internal and external correspondence.
• Maintain the reservation system, website, and social media information for the department.
• Complete purchasing requisitions and receivers; track and reconcile petty cash.
• Audit and maintain electronic/manual files; process work orders and maintain training records.
• Provide high-level customer service to staff and the public; assist with reservations and inquiries.
• Prepare and process onboarding paperwork for new employees; assist with payroll as needed.
• Operate various office equipment and software systems including Microsoft Office, RecTrac, and others.
• Participate in special projects and community outreach efforts.

Benefits

• Competitive benefit package
• Equal Opportunity Employer
• Accommodations for disabilities available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED