Administrative Assistant to the Assistant Superintendent of Student Services

Arbor Park School District 145 - Oak Forest, IL

Full-time - Entry Level

Oak Forest, IL

Educational Services

About the position

The Administrative Assistant to the Assistant Superintendent of Student Services plays a crucial role in providing clerical and organizational support within the Department of Student Services. This position is responsible for managing various administrative tasks, maintaining student data systems, and ensuring compliance with special education regulations. The role requires a calm demeanor, professionalism, and the ability to multitask in a fast-paced environment.

Responsibilities

• Organize and upload IEP documents and files to program hub (IStar)
• Manage and maintain various systems such as Medicaid School Based Services System, TAMES, EasyIEP, ISBE, and Pearson Access Next (PAN)
• Notify staff of Random Moment Time Studies (RMTS) and follow up for timely completion
• Provide reports related to Medicaid as requested
• Complete exit procedures for students leaving special education
• Complete Protocol Maintenance/Destruction and Special Ed File Destruction
• Make phone calls to parents, agencies, and service providers
• Order and distribute supplies
• Submit student transportation requests
• Assist with Extended School Year programming
• Create and maintain a filing system
• Coordinate office support services
• Assist with Multilingual Department duties including data entry in SIS
• Perform other activities/duties as assigned

Requirements

• Proficient in Microsoft Office applications, especially Excel
• Highly organized with excellent multitasking abilities
• Strong interpersonal and problem-solving skills
• Ability to maintain confidentiality
• Willingness to learn special education deadlines and regulations

Nice-to-haves

• Experience with special education processes
• Familiarity with school policy and procedures

Benefits

• Health/Dental/Life Insurance benefits available with generous board paid percentages
• Insurance benefits available on the first day of employment