Administrative Assistant to the Chief Financial Officer

Nationwide Children's Hospital - Columbus, OH

Full-time - Senior

Columbus, OH

10,001+ employees

Ambulatory Health Care Services

About the position

The Administrative Assistant to the Chief Financial Officer (CFO) is responsible for providing comprehensive administrative support to the CFO, managing a variety of tasks with minimal supervision. This role involves interaction with senior administration, board members, and various stakeholders, ensuring effective communication and coordination of departmental projects and meetings.

Responsibilities

• Perform administrative duties for the Chief Financial Officer.
• Manage workflow and serve as the gatekeeper of the daily schedule, telephone and written correspondence, and meeting requests.
• Independently coordinate and implement departmental projects such as producing the Performance Dashboard and Annual Hospital Budget Book.
• Plan, schedule, and attend leadership and administrative meetings of the CFO, preparing agendas, taking minutes, and ensuring timely completion of action items.
• Manage sensitive and highly confidential correspondence appropriately.
• Create PowerPoint presentations and reports in Excel, ensuring accuracy of content and correct distribution.
• Assist in departmental HR functions, including mentoring office personnel and formulating department policies.
• Facilitate and coordinate scheduling of the CFO's calendar.
• Act as a conduit for highly sensitive/confidential information between Executive Vice President and Hospital leadership.
• Reconcile credit card and other incidental expenses in support of the CFO.

Requirements

• Minimum of ten years executive secretarial experience; financial work experience preferred, medical experience a plus.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook; advanced experience with creating PowerPoint presentations essential.
• Excellent communication skills, including the ability to write and edit independently at a senior leader level.
• Ability to anticipate needs, work with little supervision, exercise independent judgment, and make effective decisions based on organizational priorities.
• High level of professionalism and discretion in dealing with confidential matters.