Administrative Assistant

$50,397 - $79,805/Yr

City Of St. Petersburg - St. Petersburg, FL

posted 5 months ago

Full-time - Entry Level
St. Petersburg, FL
Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant position at the City of St. Petersburg involves providing crucial administrative support to the Water Resources Technical Services Division. This role requires a high level of customer service, organizational skills, and proficiency in various computer applications to manage data, correspondence, and reports effectively. The assistant will be responsible for maintaining division statistics, processing payroll, managing inventory, and assisting with budget preparation and special projects.

Responsibilities

  • Provide administrative support to the Water Resources Technical Services Division.
  • Prepare and maintain spreadsheets and databases.
  • Compose, proof, edit, and revise correspondence, memoranda, and reports.
  • Conduct research using database programs and Internet applications.
  • Compile and track division statistical trends and reports for management.
  • Process payroll and manage division inventory of assets and equipment.
  • Assist with division budget monitoring and preparation.
  • Perform file maintenance and invoice payables functions for the division.
  • Meet with the public, city employees, and management to provide assistance and suggestions for operational improvements.

Requirements

  • Valid Bachelor's degree in public administration or business administration, or a combination of a valid high school diploma/GED and substantial relevant work experience.
  • Highly proficient in the use of a personal computer, including database and digital content management.
  • Experience and/or knowledge of accounts receivable, billing, and invoicing.
  • At least two years of responsible experience in an administrative support position, preferably with a government entity and/or public utility.
  • Advanced skills in Microsoft Office including Outlook, Word, Teams, Excel, and Adobe Acrobat.
  • Considerable knowledge of business English and expertise in proofreading and correct grammar usage.
  • Ability to compose error-free correspondence and documents for various audiences.
  • Ability to understand and follow complex oral and written instructions.
  • Clear and concise communication skills, both orally and in writing.

Nice-to-haves

  • Experience using Kronos to process payroll.
  • Experience using Oracle E-Business Suite.
  • Ability to multitask effectively in a rapidly changing environment.
  • Professional communication skills in difficult situations.
  • Skills in record keeping, document maintenance, and organization.
  • Ability to process procurement, print shop, and P-card orders.
  • Experience in budget management and coordinating training-travel.
  • Ability to coordinate and schedule Division meetings.

Benefits

  • Competitive salary range of $50,397 - $79,805 per year.
  • Full-time employment with potential for career advancement.
  • Opportunities for professional development and training.
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