Administrative Clerk II - Zoning (LURM)

Walworth County Judicial Center • Elkhorn, WI

354d

About The Position

This position is responsible for providing clerical administrative, technical, and financial support within the Land Use and Resource Management Department. The position is accountable for zoning permits, erosion control permits, and U.S. Census Bureau reports. This position discerns the diverse needs of the public and various other departmental requirements and ordinances.

Requirements

• High school diploma or equivalent plus one additional year of formal preparation and two to three years of relevant prior experience.
• Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Must be knowledgeable in the use of Microsoft Office including Excel and Word.

Responsibilities

• Receive, review, and process permit applications and documents.
• Coordinate permit processing associated with zoning and erosion control permits and disseminate to appropriate department staff.
• Assess and receipt proper permit fees using department software.
• Complete daily receipting and balance deposits (accounts receivables), performing corrections if needed.
• Enter permit data and information into department tracking software.
• Scan records and documents.
• Maintain files and records of all applications and permit documents.
• Provide applicants with updates on the status of applications.
• Produce reports, letters, and documents associated with permits.
• Complete reports for the U.S. Census Bureau.
• Perform a variety of customer service duties including answering and directing telephone calls, responding to questions from the public, and scheduling appointments for department technical staff.
• Provide department assistance to landowners, realtors, appraisers, contractors, builders, attorneys, and the general public.
• Compile information for open records requests and make copies as necessary.
• Coordinate processes and tracking for final payouts and permit waivers, surveys, and/or inspections.
• Maintain and document zoning statistics, including data within the department's software tracking system for annual reporting and budgeting purposes.
• Perform Record Searches.
• Maintain office supplies and coordinate maintenance of office equipment.
• Produce reports, copies and maps for other departments, organizations and the public.
• Review document submitted for recording, such as plat surveys, certified survey maps, subdivision maps, etc., to ensure all statutory requirements are met.
• Provide customers with technical information and assistance navigating the Geographic Information System (GIS) mapping.
• Serve as backup for other clerical staff within the department.
• Process accounts payables, purchase orders, requisitions and general journal when needed and as directed by management.
• Maintain financial spreadsheets.
• Demonstrate a commitment to county safety and risk management efforts.

Benefits

• Formal Walworth County Electronic Application
• Education & Experience Review
• Oral Department Interview
• Reference Check
• Background Check
• Post Offer Physical Exam
• Drug Screen
• Other job related tests may be required.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED