State of Louisiana - Bossier City, LA
posted 6 months ago
The Administrative Coordinator 4 position within the Division of Administration/Facility Planning and Control is designed to perform complex and specialized paraprofessional duties that require independent judgment. This role supports the staff members and operations of the organizational unit or program, ensuring compliance with policies and procedures. The incumbent will be responsible for project management support, administrative duties, and technology management, all while adhering to state regulations and organizational standards. The position is classified as temporary, with a maximum duration of 48 months, and may be converted to a probational appointment if a vacant position becomes available and funding allows. The ideal candidate will demonstrate competencies such as accepting direction, effective communication, adherence to policies, making accurate judgments, and managing resources efficiently. The role requires a high level of discretion in applying policies and procedures, with duties that increase in complexity and scope. The incumbent will work under general supervision from higher-level clerical and supervisory personnel and may supervise 1-2 lower-level personnel. This position is critical in maintaining the operational efficiency of the organizational unit, ensuring that all project-related documentation is accurate and up-to-date, and that communication flows smoothly within the team and with external agencies. Key responsibilities include establishing and maintaining project files, tracking project-related documents, assisting in drafting project management documents, and ensuring the accuracy of financial documents. The incumbent will also handle all correspondence for the staff, manage calendars, and coordinate meetings, ensuring that all necessary materials are prepared in advance. Additionally, the role involves managing office supplies, processing purchase orders, and maintaining accurate records for accounting purposes. The Administrative Coordinator 4 will also provide user assistance for software applications and coordinate telecommunications activities, ensuring that all technology needs are met efficiently.