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Aston Carter - Dearborn, MI
posted 2 months ago
Full-time
Dearborn, MI
Administrative and Support Services
About the position
The Administrative Support General role at Aston Carter involves managing grant and supplier payments, maintaining payment trackers, and ensuring compliance with internal controls for the philanthropic team. The position also includes acting as a system administrator for grant-making software and may involve additional responsibilities as needed.
Responsibilities
- Administer company and foundation grant and supplier payments.
- Maintain payment tracker log with daily status updates and actions taken.
- Set up supplier codes for company payments.
- Review Non-Profit Organization (NPO) banking information and contact NPOs or banking institutions as needed to update records.
- Complete charitable contributions screenings (Restricted Party Screening and GuideStar check).
- Administer the Control Review Process for the philanthropic team to ensure internal controls and appropriate processes are in place.
- Act as system administrator for our grant-making software tool.
Requirements
- Organizational and decision-making skills.
- Accuracy, attention to detail, precision, and confidentiality.
- Basic business acumen mindset and professionalism.
- Excellent oral and written communication skills to interact with non-profit partners and co-workers.
- Proficient computer skills, including Outlook, Excel, Word, and Adobe (pdf editor).
- Ability to consistently perform written desk procedures.
Nice-to-haves
- General business acumen, including decision-making, following procedures, and working collaboratively.
- Financial tracking and bookkeeping skills.
- Ability to learn new IT systems used in philanthropy.
- Prior experience with the client is preferred.
