Simon Property Groupposted 5 days ago
$18 - $32/Yr
Full-time - Entry Level
Springfield, IL
Real Estate

About the position

This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Responsibilities

  • Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
  • Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
  • Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
  • Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
  • Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
  • If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
  • If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
  • If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

Requirements

  • High school diploma or equivalent. Some college or professional school preferred
  • 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
  • Supervisory and coaching skills with the ability to delegate tasks
  • Knowledge of administrative procedures, customer service principles and practices
  • Aptitude for understanding financial reports and extracting information
  • Accounts Payable and Receivable background using systems such as Yardi
  • Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
  • Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
  • Effective verbal and written communication
  • Strong organizational and interpersonal skills with attention to detail
  • Ability to prioritize, coordinate, multi-task and demonstrative initiative

Benefits

  • medical coverage
  • dental coverage
  • vision coverage
  • 401(k)
  • life and AD&D insurance
  • disability insurance
  • flexible spending accounts
  • paid time off
Hard Skills
Salesforce
2
DocuSign
1
Microsoft Office
1
Workday
1
Yardi
1
2mdBGeaNC Kq2rvNoJ 2rwDegy8NLxW9
0
2w5rev GjzOx8dXIfU
0
4aPsjbNv 7xQTNlgjFz4 kz9I0rH
0
5UdcOeS wuvlmO0KVE41JgB
0
92VXjI xz4FbW0Mg9
0
AKW9YcEeV 5kOYxW6z LaZmKF16zqu
0
DvaXHoR2O IVv3cYW95p
0
EISY2AiB YTBsxtWgDVC
0
F8QhrUBdY WA3Hv7E8
0
IGbTJER T6fzatOACnH
0
Llck42wJm ZXakmRDOw3g
0
M84R0UCbfjvd EVBNPH
0
V6w47mHu aJow0DEPMOfy
0
X7I2KT SubT2
0
ZWjq8RNwa FfxOmCd9
0
cwprigV SezT3MnHhZQJgkO
0
eO91EdPJz nu6L52dR
0
fK1nGM0 0W1N6dc5FJi
0
gRFMZ3P zempYIcCK4sPX1x
0
owdbc2OEY4ZvfS1 rPZ8n7gk
0
yblzTYfJcGQ DirkOC4Ho9Z
0
Soft Skills
6Th5P CS6Ieh7U5s2
0
Unlock 22 more keywords by signing up for Teal+Sign Up
Build your resume with AI

A Smarter and Faster Way to Build Your Resume

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service