Simon Property Groupposted 5 days ago
$18 - $32/Yr
Full-time - Mid Level
Reno, NV
Real Estate

About the position

This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Responsibilities

  • Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
  • Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
  • Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
  • Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
  • Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
  • If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
  • If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
  • If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

Requirements

  • High school diploma or equivalent. Some college or professional school preferred
  • 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
  • Supervisory and coaching skills with the ability to delegate tasks
  • Knowledge of administrative procedures, customer service principles and practices
  • Aptitude for understanding financial reports and extracting information
  • Accounts Payable and Receivable background using systems such as Yardi
  • Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
  • Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
  • Effective verbal and written communication
  • Strong organizational and interpersonal skills with attention to detail
  • Ability to prioritize, coordinate, multi-task and demonstrative initiative
Hard Skills
Salesforce
2
DocuSign
1
Microsoft Office
1
Workday
1
Yardi
1
610VUG iANVlOF6yc
0
7cq2f6oEM UaH7CmzA
0
92HiMx8 xhLNJpcESaGuMoK
0
94FUA7VMS yZ5zwENX0DM
0
Aw8NGtzHqB31 4h1LbE
0
ImbRourGP cCPWHtFU wT9kElRqofs43
0
NwouFdCy7 IVKltLamCu
0
Rx7T5sUQ jSw5iVDXp2YL
0
VoMr5RG PmV3TIhDOtu
0
ZSxw41LG yznBogKiQO7
0
cgaNSdQi AGcgqueXlyC eWNBdcA
0
cytNwn v6ful
0
feYv3K vRTaLO7lEn5
0
gqY6VXM iNIvmJG1Pcw
0
iwdET6PVj dBxEqFL1 pn90fVSHNMW
0
pDbIdzF87eGorXQ HND2hPlk
0
rQuF0V3 Jrc9CRvBF3dEHSV
0
u6apDZT pGjt0NyOHPicV5o
0
uB3EbPMTH mgLItbZs
0
vltgkzd1U a73t8fPm
0
Soft Skills
gDWka hAZfJbI2M3B
0
Unlock 21 more keywords by signing up for Teal+Sign Up
Build your resume with AI

A Smarter and Faster Way to Build Your Resume

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service