Administrator to the Office of the President Operations

Full-time - Entry Level

Stone Ridge, NY

Educational Services

About the position

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Administrator- Office of the President. Under the general direction of the Chief of Staff and Secretary to the Board of Trustees and in close coordination with the President, perform varied administrative support duties to the Office of the President; initiate and exercise good judgment and a high level of confidentiality and professionalism in all matters; accurately explain College policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.

Responsibilities

• Coordinate and expedite completion of a variety of complex activities that relate to the business of the Office of the President.
• Perform complex office assistance, project management and administrative detail work for assigned area.
• Process administrative details not requiring the immediate attention of the supervisor.
• Maintain a thorough working knowledge of office operations.
• Analyze situations confidentially, carefully and correctly and adopt an effective course of action.
• Compose, prepare, and distribute a variety of both paper and electronic documents.
• Prepare bulk mailings for flyers, brochures and other materials for projects in assigned area.
• Build and maintain budget and special accounts spreadsheet and database programs as necessary.
• Set up and maintain files on projects of assigned area.
• Coordinate and monitor special projects, assignments and activities.
• Greet and assist visitors and telephone callers; respond to questions; provide information as required.
• Coordinate all aspects of pre-meeting/meeting logistics/preparation for the Office of the President.
• Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries.
• Support the Chief of Staff and Secretary to the Board with clerical support in drafting and compiling agendas and resolutions for Board meetings.
• Research and identify proposed changes to legislation and compile data.
• Support legislative and stakeholder meeting planning, coordination, and execution.
• Plan, train and supervise student aides and/or interns, as necessary.
• Serve on College committees as assigned.
• Perform other related duties as assigned.

Requirements

• Associates Degree and a minimum of two years of administrative support experience in a complex office environment.
• Strong computer skills, including word processing and spreadsheet knowledge.
• Ability to work independently as well as collaboratively with students, faculty/staff, and members of the outside community.
• Detail oriented and strict confidentiality with excellent interpersonal skills.
• Proven ability to carry out oral and written instructions.
• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students.

Nice-to-haves

• Bachelor's degree.
• Five years or more experience in a complex office environment in higher education, education or related field.
• Proficient on Google Suite applications, experience with Ellucian BANNER.
• Bilingual applicants are preferred.

Benefits

• Medical, dental, and vision insurance.
• Life insurance.
• NYS or SUNY TIAA Retirement Plan.
• SUNY Perks.
• Tuition waivers, including dependent waivers, and tuition assistance.
• 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays.
• College closure on the day prior to Thanksgiving and between December 26 - January 1.