About the position
Independently oversee the financial performance of designated contract services, amenities and operations associated with all building structures (Rome, Florence, Venice, Parking Deck, Coliseum), administrative and common areas with primary emphasis on protecting the investment and interests of Jackson Healthcare, maximizing net operating income while maintaining strong business relationships. Responsibilities include analyzing P&L, trending income/expense statistics and KPI accountability. In collaboration with property management team, accounting team and third-party operations' teams, assist with creation of annual budgets and monthly financial and variance reports. Assist team with procuring all contracts related to the operations of the property and coordinate with legal and risk teams to align needs with master services agreement (MSA) requirements. Audit, evaluate, organize and manage documents within the property management team's SharePoint site, utilizing BOMA's chart of accounts. Review, audit and manage lease portfolio for office space leases outside of the Jackson Healthcare campus; denote key dates for leases (expirations, certificates of insurance, renewal terms, security deposits, etc.). In coordination with the assistant property manager, provide oversight to tenant leases at LoveLifts Village.
Responsibilities
- Oversee financial functions for food services, childcare, and fitness facility, including preparing annual budgets and monthly financial reports.
- Track, analyze and report on expenses, cost trending, KPIs, participation levels, subsidies, etc.
- Drive marketing goals to increase usage, manage expenses and reduce subsidies for these businesses.
- Work closely with property management and accounting team to analyze monthly account variances for all building entities on campus.
- Oversee monthly invoice process for all Property Management operations.
- Oversee budget and financial performance for construction projects.
- Review monthly general ledger and make necessary reclassifications to ensure coding matches budgeted accounts.
- Prepare annual operational and capital budgets and reforecasts for various properties.
- Participate in budget presentations to ownership.
- Oversee CapEx schedule, FF&E and other general inventories and products.
- Collaborate with legal team to procure and review contracts to ensure MSA and risk compliance.
- Track key contract dates and associated certificates of insurance.
- Ensure contract service level agreements (SLAs) are met.
- Manage lease management, noting expirations, certificates of insurance, security deposits, critical renewal or notice dates.
- Conduct job duties in accordance with the Corporate Values and Culture.
- Encourage and support other associates, creating an environment to succeed.
Requirements
- Bachelor's degree (B.A.) from four-year college or university.
- CPM or RPA certification.
- Current or candidate for property management designation.
- Valid driver's license.
- Four years of commercial property management or property accounting experience, with two years in a supervisory role.
- Basic accounting theory knowledge.
- Proficiency in PC word processing and spreadsheet packages.
- Understanding of commercial building structural components, mechanical systems, contract management, budgets and financial analysis.
Nice-to-haves
- Good supervisory skills.
- Ability to multitask effectively.
- Well-organized.
- Strong communication and negotiation skills.
- Good planning ability.
- Willing to assist.
- Proficient using MS Office (Outlook, Word, Excel, SharePoint).
- Ability to create success in a team environment.
- Highly adaptable and flexible in a fast-paced, agile work environment.
