Assistant Director of Finance

Full-time

Los Olivos, CA

About the position

Transform numbers and ensure our financial story is not just blanched but enchanting! With a sharp analytical mindset and a commitment to financial integrity, this role will work collaboratively to drive financial growth, streamline processes, and provide strategic insights. Craft and implement innovative financial strategies that propel the organization toward sustainable growth, orchestrating a symphony of budgets, forecasts, and financial plans. Ensure all financial activities adhere to legal standards and oversee the preparation of accurate and timely financial reports. Collaborate with department heads to create and manage budgets, while fine-tuning the financial instruments to ensure optimal resource allocation. Identify and mitigate financial risks through a combination of foresight and financial acumen, safeguarding the organization against potential pitfalls and uncertainties. Inspire and guide a team of financial professionals, nurturing their growth, and fostering a positive and collaborative financial environment that contributes to the overall success of the organization.

Responsibilities

• Supervises the accounting team and assigns daily tasks and projects.
• Performs the revenue audit and ensures correctness and completeness of the daily income journal.
• Prepares accurate and timely revenue, labor, and cost of sales reports.
• Reconciles the cash deposits from the PMS/POS.
• Prepares the daily bank deposit and posts cashier over and short.
• Reviews the accuracy and appropriate authorization of revenue adjustments, paid out vouchers, and complimentary F&B services.
• Collaborates with operations management to ensure compliance with the financial policies and procedures.
• Reviews and approves invoices for payment.
• Verifies compliance with purchasing and receiving controls, G/L coding account distribution, and accrued sales tax.
• Processes travel agent commission payments.
• Reviews and approves group commission requests.
• Validates online travel agency commission invoices by sample testing guest commissions.
• Schedules and monitors hours worked for Accounting department employees.
• Reconciles and approves service charges, commissions, and gratuities for payroll processing.
• Reviews and posts the payroll journal entry.
• Meets with hotel leaders to review expense commitments against forecast and budget.
• Manages the month-end financial closing process and ensures the closing achieves objectives and deadlines.
• Prepares month-end adjusting journal entries.
• Ensures journal entries are accurately prepared and posted to the general ledger system.
• Ensures physical inventories are scheduled and taken for food, beverage, operating equipment, and other operating supplies per company policies.
• Prepares and distributes preliminary financial statements and general ledger to the hotel leadership team.
• Analyzes the profit and loss statement against budget and forecast and identifies and documents the variance causes.
• Reconciles the calculated indirect tax liability against the amounts collected with revenues and investigates any variances.
• Collaborates with the operations leadership to modify procedures or system configurations to efficiently and accurately collect indirect taxes.
• Prepares the indirect tax returns and remits payments to the taxing authorities.
• Prepares and/or reviews the balance sheet accounts and bank reconciliations, including appropriate supporting documentation.
• Resolves reconciling items before the following month's end.
• Timely and accurate deposits of all cash, check, and credit card receipts.
• Reviews and approves all petty cash purchases.
• Verifies accuracy of charges and completeness of proper approval and receipt.

Requirements

• Experience in hospitality accounting operations preferred.
• A bachelor's degree in accounting, finance, or hospitality is strongly preferred.
• Any combination of education and experience that provides the required knowledge, skills, and abilities is required.
• A demonstrable ability to prepare various balance sheet accounts and bank reconciliations.
• Possess a high degree of proficiency in Microsoft Excel, including pivot tables, filters, conditional formatting, text-to-columns, and advanced formulae, including SUBTOTAL, SUMPRODUCT, SUMIF, NPV, IRR, VLOOKUP, XLOOKUP, IF, MAX, MIN, LEFT, RIGHT, MID, TEXTAFTER, TEXTBEFORE.
• Ability to assemble, analyze, and understand integrated spreadsheets and complex technical information.
• Effective management, leadership, organizational, and communications skills.
• Ability to work a flexible schedule, including weekends and holidays, according to operational needs.

Benefits

• Salary range $75,000 to $85,000 - Individual compensation are based on various factors unique to each candidate, including skill set, experience, and qualifications.