Assistant Director of Finance

Hamilton Hotel - Washington, DC

Full-time - Mid Level

Washington, DC

Accommodation

About the position

An Assistant Director of Finance at Hamilton Hotel will be responsible for a variety of financial tasks that are crucial for the smooth operation of the hotel. This role involves daily, weekly, and monthly bookkeeping for various properties, ensuring that all financial records are accurate and up-to-date. The Assistant Director will assist in managing staff at different levels across these properties, which requires strong leadership and communication skills. Key responsibilities include performing bank reconciliations, credit card statement reconciliations, and month-end close duties. The Assistant Director will also prepare and remit sales and occupancy taxes, as well as prepare and review monthly financial statements to ensure compliance with company policies and procedures. In this position, the Assistant Director of Finance will work closely with the Director of Finance to align on short and long-term financial goals, while managing expenses within approved budget parameters. The role demands a thorough understanding of the company's operational policies and the ability to resolve conflicts effectively. Given the dynamic nature of the hospitality industry, the Assistant Director may be required to perform a variety of functions beyond their primary responsibilities, demonstrating flexibility and a willingness to assist colleagues as needed. The ideal candidate will maintain a professional demeanor at all times, establish and maintain good communication and teamwork with colleagues and other departments, and ensure that all financial deadlines are met. This includes overseeing the daily, weekly, and monthly bookkeeping processes, managing accounts payable and receivable, and preparing financial statements for review. The Assistant Director will also be involved in audits and will help establish or correct policies related to accounting functions and cash control, ensuring adherence to safety and emergency procedures, including OSHA requirements.

Responsibilities

• Establish and maintain good communications and teamwork with fellow colleagues and other departments within the hotel.
• Communicate with Management team regarding P&Ls, budgets, financial forecasts, etc.
• Oversee daily, weekly and monthly bookkeeping.
• Ensure deadlines are met by each department in order to deliver Month End in a timely manner.
• Full AP and AR responsibilities.
• General Cashiering.
• Process Month End and Year End, adhering to all applicable deadlines.
• Prepare Month End and Year End Financial Statements for Review, within set deadlines.
• Perform analysis of financial statements and reconciliations on balance sheet.
• Prepare and submit all relevant taxes for the Hamilton.
• Assist with audits.
• Actively participate in the management of the PO System and corporate policies and procedures.
• Help to establish/correct policies and procedures related to accounting functions, cash control, meeting deadlines, etc.
• Take ownership of all accounting issues brought to your attention by guests.
• Maintain an increased awareness of safety issues throughout the hotel.
• Participate in scheduled departmental and administrative meetings as requested.
• Adhere to all standards of operations, policies and procedures, manuals, memos and verbal instructions.
• Be familiar with all safety and emergency procedures including OSHA requirements.

Requirements

• Bachelor's degree in finance preferred.
• Three (3) years related experience.
• Hospitality experience preferred.
• Excellent reading, writing and oral proficiency in the English Language.
• Excellent organizational skills.
• Excellent attention to detail.
• Ability to multitask.
• Excellent communication skills.
• Ability to understand and work in various accounting systems.
• Proficient in Microsoft Office.

Nice-to-haves

• Experience in hospitality finance management.
• Knowledge of EOS policies and procedures.

Benefits

• Benefits package will be discussed during interviewing process.