About the position
The Assistant Director of Systems Integrations works to analyze and streamline institutional processes related to data integration, retention, protection, and handling of university information. This position will guide departments through streamlining processes by leveraging the digital workflow, forms, and integration capabilities of various systems. The Assistant Director is also responsible for developing standards, best practices training, and ongoing support for electronic information management, as well as consulting on policies and trend analyses. The Assistant Director will also serve as a member of a cross-functional, University stakeholder team to share knowledge, innovate, explore, and choose new products as needed. The Assistant Director also collaborates with the Dominican University Information Technology (DU-IT) security team to advocate for and implement best practices related to data and information security.
Responsibilities
- Supervise student employees.
- Consult with and assist university departments in analyzing and designing/redesigning their processes and workflows.
- Coordinate with DU-IT colleagues and other key campus stakeholders to implement information management and workflow technologies.
- Serve as the principal administrator of Softdocs, designing forms, workflow capabilities, and applying security privileges.
- Provide governance for university information by determining and advocating rules, best practices, and standards.
- Serve on a cross-functional team to maintain and enforce the University's records retention schedule.
- Perform annual departmental reviews to update training, procedures, and/or policies.
- Monitor statistical trends, submitting reports and making recommendations.
- Assist with establishing new and modifying existing Microsoft SharePoint sites.
- Help departments generate training resources.
- Serve as a member of the Data Management Committee (DMC).
- Attend all departmental and other planning meetings.
- Participate in occasional after-hour, weekend, or holiday support needs.
- Engage in university service work that promotes collaboration and community building.
- Other duties as required and/or assigned.
Requirements
- Bachelor's degree in a related field.
- 1 year experience utilizing document management/process automation systems or similar technologies.
Nice-to-haves
- Master's degree in a related field.
- Work experience in a higher education environment.
- Professional certification in Information Governance (ex: CRM, CRA, IGP).
- Experience with the Softdocs document management/process automation system.
- Experience with student information systems such as Jenzabar One.
- Experience with Microsoft SharePoint.
- Experience with coding skill sets such as HTML, CSS, and SQL.
Benefits
- Comprehensive health, dental, and vision insurance
- Retirement plan with employer matching contributions
- Professional development opportunities
- Tuition remission for employees and their dependents
- Flexible spending accounts (FSA)
- Generous paid time off (PTO)
