Assistant Program Manager-Project Services Coordinator

City Of Fort Wayne • Fort Wayne, IN

432d • $53,747 - $66,560

About The Position

The Assistant Program Manager - Project Services Coordinator supports the City Utilities Engineering department by coordinating grant writing and alternative funding efforts, managing land acquisition, and administering capital project services. This part-time role requires good judgment, independence, and professional expertise to ensure compliance with policies and regulations while maintaining confidentiality.

Requirements

• Bachelor's degree in public or business administration, organizational leadership, economics, urban planning, or equivalent.
• Two years of experience in a public agency, utility, or customer-facing role.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Knowledge of local government administration and utility management principles.

Nice To Haves

• Experience working in local government.
• Ability to perform duties with limited supervision.
• Exceptional written and verbal communication skills.

Responsibilities

• Coordinate with Utility Engineering staff for easements and real estate purchases.
• Prepare property and contract documents for management and legal review.
• Research real estate interests and communicate with property owners.
• Assist in negotiation and acquisition of easements and contracts.
• Prepare and administer contracts with outside firms for property appraisals and title research.
• Attend meetings with property owners to discuss issues and facilitate project manager attendance.
• Serve as a confidential aide to the Program Manager - Capital Project Services.
• Assist in researching and drafting policies regarding lead water service line replacements.
• Resolve customer issues surrounding lead service contracts.
• Research and identify alternate funding sources for capital projects.
• Work with staff to compile and submit applications for project funding.
• Maintain schedules to assist staff in meeting funding deadlines.
• Communicate with funding agencies and stakeholders involved in projects.
• Track compliance with funding program requirements and assist staff in reporting goals.
• Assist in maintaining Utility standards and specifications.
• Provide backup support for administrative assistants and train new staff.

Benefits

• Part-time position with flexible hours.
• Competitive hourly pay rate of $25.84 - $32.00.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree