Assistant Secretary (Middle School)

About the position

Under the supervision of the building principal, the Assistant Secretary supports the district's mission by performing a variety of secretarial duties at their assigned location including, but not limited to, document preparation, filing, reception, recordkeeping, and fiscal support. The Assistant Secretary provides effective customer service to a diverse population of staff, students, families, and community members under occasionally stressful situations while maintaining a calm and professional demeanor in an atmosphere of warmth, cooperation and service to others.

Responsibilities

• Greet students, parents, staff and the public; answer a wide variety of telephone and in person inquiries; screen calls
• Assist the head secretary with a variety of functions including financial recordkeeping (such as requisitions, purchase orders and invoices)
• Perform enrollment and withdrawal activities in the web-based student information system and prepare monthly student counts for P-223 reporting as assigned by the principal
• Accurately enter and update daily attendance in the student information software system
• Compose a variety of documents and letters and prepare materials for the purpose of documenting activities, providing written reference and/or conveying information
• Assist staff with a variety of reports (e.g. truancy, immunization statuses, etc.)
• Maintain a variety of files and records
• Process volunteer background checks as assigned by the principal
• Handle, receipt, deposit and account for monies related to fees, fines, and lunch accounts
• Distribute medications to students and assist students and staff as needed in case of emergency
• Contribute to the efficient operation of the office in the absence of the Head Secretary and/or General Office Aide
• Communicate effectively with students, parents, staff, and community partners
• Attend required trainings
• Maintain a neat, clean personal appearance and traits of a good role model for students; work apparel should be appropriate for a safe and professional work environment
• Provide a safe learning environment for all students
• Regular attendance to carry out the duties and responsibilities of the position
• Perform other related duties as assigned

Requirements

• High School diploma or equivalent
• A combination of education, training, skills, and experience necessary to perform the job successfully
• A valid CPR card, or the ability to obtain a card, is required upon hire
• Successful completion of a basic skills assessment may be required prior to offer of employment
• A valid state-issued driver's license with a clean driving record

Nice-to-haves

• Previous business office experience
• Experience in a K-12 educational setting

Benefits

• Medical, dental, and vision insurance for employees and their qualified dependents
• Employer-paid basic life, long-term disability, and AD & D insurance for the employee only
• Retirement through the Washington State Department of Retirement
• Optional supplemental benefits including supplemental life, long-term disability, FSA, DCAP, and deferred compensation
• Paid leave benefits including two (2) days of personal leave and ten (10) days of sick leave per school year pro-rated based on the employee's hire date
• Paid holidays including Veterans Day, Thanksgiving Day, Christmas Day, New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, and Labor Day