About the position
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. Support the Research Community at the University of Texas at Austin in capacity of Associate Research Administrator in the Office of Sponsored Projects. Primary duties are to support the Post Award Grants and Award team.
Responsibilities
- Respond or acknowledge email or phone communication within 48-72 hours.
- Co-monitor the Grants Mailbox and route grant actions to the appropriate Grants Specialist for review.
- Co-monitor the Post Award Mailbox and route any award actions to the appropriate Awards Specialist.
- Follow up on status of outstanding actions in a timely manner.
- Assist with administrative staff training for the Grant and Post award mailbox related questions.
- Demonstrate the ability to communicate effectively both orally and in written form.
- Distribute documents via Point Plus to the assigned Award Specialist.
- Create action in UTRMS and assign to Grants Specialist for additional set up if item comes through the Grants mailbox.
- Pull award documents from sponsor systems and route to Grants Specialist for additional review.
- Troubleshoot a variety of issues as required.
- Input required data into UTRMS.
- Save electronic communications into E-share.
- Reliable in performance of work assignments, carrying out instructions, and adjusts to changes.
- Serves as backup for other Associate Research Administrator.
- Provides cross training to other Associate Research Administrator.
- Assists in monitoring administrative workload and provides support as needed.
- Other related functions as assigned.
Requirements
- High school graduation or GED, plus seven years of administrative experience.
- Proficiency with Microsoft Office Suite applications including but not limited to Word, Excel, and Outlook, Adobe Acrobat.
- Professional demeanor.
- Excellent teamwork skills.
- Exceptional attention to detail.
Nice-to-haves
- Bachelor's degree and five years of administrative experience.
- Competency with UT programs.
- Experience working in a university environment and/or providing direct customer service.
- Demonstrated excellent organizational and communication skills.
Benefits
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Eligible for telework
