Asst. Director of Finance

$90,000 - $100,000/Yr

Unclassified - New York, NY

Full-time - Mid Level

New York, NY

About the position

The Assistant Director of Finance at Highgate Hotels plays a crucial role in providing leadership in the financial operations of the hotel. This position is responsible for guiding and training the accounting staff, ensuring the profitability of the business, and maintaining accurate and timely financial reporting. The Assistant Director of Finance will also ensure compliance with all federal, state, and local regulations while safeguarding the assets of owners and investors. This role requires a proactive approach to financial management, focusing on internal controls and the overall financial health of the property. In this position, the Assistant Director of Finance will assist the Director of Finance in the timely preparation of monthly financial statements for the property. This includes preparing, monitoring, and accurately recording hotel revenues daily through the preparation of the Income Journal. The Assistant Director will identify variances to budget and the previous year, and will be responsible for monitoring and controlling hotel operations, cash flow, and operating forecasts. Maintaining timely interaction with Department Heads is essential to ensure that property operations are on track and under control at all times. The role also involves the preparation of monthly bank reconciliations and general ledger account reconciliations for the property. The Assistant Director will supervise the accounting department staff and ensure compliance with Highgate Accounting Policies and Procedures, as well as internal controls for finance and accounting operations. Effective management and communication regarding receivables, payables, daily cash balances, and timely deposits of all funds are critical components of this position. The Assistant Director will monitor hotel revenues and expenses, ensuring accurate recording in accordance with established guidelines, and will investigate variances to budget or prior year, offering practical improvement methodologies to management. Additionally, the Assistant Director of Finance will analyze financial data and operations to assist the Director of Finance and advise Department Heads in maintaining the hotel's financial objectives. This role includes hiring, training, supervising, and developing staff, as well as preparing special reports and statements as requested. The Assistant Director of Finance may also be assigned other special projects and responsibilities as needed.

Responsibilities

• Assist Director of Finance in timely preparation of monthly financial statements for the property
• Prepare, monitor, and accurately record hotel revenues daily by preparation of the Income Journal
• Identify all variances to budget and last year
• Monitoring and control of hotel operations, cash flow and operating forecasts for the property
• Maintain timely interaction with Department Heads to assure that property operations are on track and under control at all times
• Preparation of monthly bank reconciliations and general ledger account reconciliations for the property
• Supervision of accounting department staff
• Compliance with Highgate Accounting Policies and Procedures and internal controls for our finance and accounting operations
• Effectively manage and communicate related issues related to management of receivables, payables, daily cash balances, and timely deposits of all funds
• Monitor hotel revenues and expenses and ensure the accurate recording in accordance with Highgate Hotel's established guidelines
• Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management
• Analyze financial data and operations in order to assist Director of Finance and advise Department Heads in maintaining the hotels' financial objectives
• Hire, train, supervise and develop staff, including coaching, counseling and discipline under the supervision of Director of Finance
• Preparation of any special reports, statements, etc., as requested
• Other special projects and responsibilities as assigned.

Requirements

• Bachelor's Degree, preferably in Accounting
• Strong PC skills including Excel, Word and financial accounting systems
• Strong organizational, analytical, verbal and written communication skills
• Hospitality related financial management and accounting experience desirable
• Ability to work long hours when required