Asst Executive (Chief Financial Officer)

Metropolitan Nashville Public Schools - Nashville, TN

Full-time - Entry Level

Nashville, TN

Educational Services

About the position

The Assistant Executive (Chief Financial Officer) plays a crucial role in supporting the Chief Officer by managing communications, scheduling, and administrative tasks. This position is essential for ensuring efficient office operations and facilitating collaboration among various stakeholders within the Metro Nashville Public Schools district.

Responsibilities

• Reviews and prioritizes all incoming communications and responds or redistributes as necessary.
• Collects and compiles requested information quickly and accurately.
• Handles customer service-related issues, including internal customers.
• Schedules and arranges all activities of the Chief Officer.
• Organizes, schedules, and maintains the Director's calendar and planning schedule.
• Acts as a liaison between the Chief Officer and federal, state, and local stakeholders.
• Coordinates communications between the Director and Executive Leadership Team and/or MNPS staff.
• Oversees and administers the day-to-day activities and workflow of the office.
• Develops policies, procedures, and systems to ensure productive and efficient office operation.
• Collaborates with department and other district staff in support of projects and other goals.
• May maintain project schedules and logs for project teams.
• May oversee the supervision of staff, including sequencing, work allocation, training, and problem resolution.
• Evaluates performance and makes recommendations for personnel actions.
• Motivates staff to achieve peak productivity and performance.
• Answers phone calls and directs calls to appropriate parties or takes messages.
• Greets visitors and determines access to specific individuals.
• Reads and analyzes incoming mail, submissions, emails, and reports to determine their significance and plans their distribution.
• Prepares and edits reports, memos, letters, speeches, and other documents using various software.
• Creates and maintains a file management system for easy access to documents.
• Conducts research, compiles data, and prepares papers for consideration and presentation by the Chief Officer.
• Keeps the Chief Officer apprised of important issues involving schools, community, media, etc.

Requirements

• Bachelor's Degree in a related field of study required.
• Minimum of five years' experience in dedicated customer service and/or assisting executive-level staff in a high volume environment required.

Benefits

• Competitive salary based on education and experience.
• Equal opportunity employer committed to diversity and inclusion.
• Support for ADA accommodations.