Auxiliary & Facility Services Manager #81065

University of Hawaii - Lihue, HI

Full-time - Mid Level

Lihue, HI

Educational Services

About the position

The Auxiliary & Facility Services Manager at Kaua'i Community College is a pivotal role responsible for overseeing the operations and maintenance of campus facilities. This position involves coordinating large capital improvement and repair projects funded by the University of Hawaii System, ensuring that all work aligns with the college's long-range development plan and maintenance efficiency standards. The manager acts as the primary liaison between the college and the UH Community College Facilities Planning Office, facilitating communication and collaboration on significant projects. This includes working closely with architects and engineers to develop project designs and specifications that meet the college's needs while ensuring energy efficiency and maintenance considerations are prioritized. In addition to managing large-scale projects, the Auxiliary & Facility Services Manager is tasked with establishing and monitoring a comprehensive preventative maintenance plan for all college buildings and equipment. This includes overseeing the maintenance of air conditioning systems, plumbing, electrical distribution, and pest control, among others. The manager supervises the Building Maintenance Worker II, ensuring that all preventative maintenance activities are effectively coordinated and executed. The role also encompasses the management of small-scale repair and maintenance projects funded by the college. The manager evaluates and prioritizes repair work, estimates resource requirements, and determines whether tasks should be handled in-house or contracted out. This includes preparing job specifications and ensuring that all contracted work meets the college's standards. Furthermore, the Auxiliary & Facility Services Manager is responsible for campus landscape maintenance, custodial management, and the supervision of various staff members within the Operations and Maintenance department. This includes developing training programs, conducting performance evaluations, and ensuring compliance with health and safety regulations. The manager also plays a critical role in the college's crisis management team, particularly concerning physical plant emergencies. Overall, this position requires a blend of technical knowledge, leadership skills, and the ability to manage multiple projects and teams effectively, all while maintaining a safe and efficient campus environment.

Responsibilities

• Coordinate large-scale and emergency repair and maintenance work with the Community Colleges Facilities Planning Office.
• Assist the Vice Chancellor of Administrative Services with Legislative repair and maintenance budget proposals and project priorities.
• Act as the primary liaison between the College and the UH Community College Facilities Planning Office for large projects.
• Work with the Vice Chancellor for Administrative Services to develop or update the college Long Range Development Plan.
• Ensure that physical plant designs for new or renovated buildings are maintenance and energy efficient.
• Coordinate with architects and engineers to develop project designs and specifications.
• Prepare and review job specifications for large-scale landscape work contracted out.
• Oversee contractor construction or renovation projects, ensuring quality and compliance with specifications.
• Establish, implement, and monitor a building and equipment preventative maintenance plan for the college.
• Supervise and mentor the Building Maintenance Worker II in coordinating preventative maintenance activities.
• Evaluate and prioritize small-scale repair and maintenance work, estimating time, manpower, and material requirements.
• Supervise and mentor the General Laborer III in campus landscape maintenance activities.
• Establish and monitor a building custodial maintenance plan with the Janitor III.
• Supervise, monitor, and evaluate the performance of the Assistant Physical Plant Manager and clerical staff within Operations and Maintenance.
• Conduct studies and establish data collection systems for auxiliary services and facilities maintenance administration.
• Manage the building controls systems, including air conditioning and exterior lighting.
• Oversee the O&M operating budget and ensure financial resources are managed effectively.

Requirements

• Possession of a baccalaureate degree in Business or Public Administration, Engineering, Architectural, Sustainable Sciences or related field.
• Three (3) years of progressively responsible professional experience in physical plant maintenance.
• Considerable working knowledge of principles, practices, and techniques in physical plant maintenance.
• Ability to resolve complex problems using creative reasoning and logic.
• Demonstrated ability to interpret and present information clearly in writing and verbally.
• Ability to establish and maintain effective working relationships with various stakeholders.
• Demonstrated ability to lead subordinates and manage employee relations.

Nice-to-haves

• Knowledge of auxiliary services support and facilities maintenance operations and procedures.
• Knowledge of operations planning and budget procedures.
• Experience with contract administration procedures and practices.
• Previous management experience within a government agency.
• Experience managing collective bargaining employees.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Life insurance coverage
• Retirement savings plan (401k)
• Paid holidays
• Paid vacation
• Professional development opportunities
• Flexible scheduling options