Benefits, Leave Coordinator

Medical Information Technology Corporation - Minnetonka, MN

Full-time

Remote - Minnetonka, MN

Professional, Scientific, and Technical Services

About the position

The Leave Coordinator is responsible for overseeing and administering leave requests and accommodations, particularly those related to the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and other relevant state and local laws. This role involves communication with staff regarding their leave needs, managing the leave administration process, and ensuring compliance with legal requirements while maintaining confidentiality of medical documentation.

Responsibilities

• Communicating with staff members regarding their needs for leave and/or modified work schedules.
• Ensuring staff members are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handling the leave administration process from the staff member's initial notice of the need for leave to their return to work.
• Acting as a liaison with staff members and the FMLA, salary continuance, and long-term disability carriers.
• Gathering and completing all company required paperwork needed by the carriers.
• Tracking all intermittent and reduced schedule leave use.
• Maintaining reasonable communication with staff members on leave to facilitate smooth and timely return to work.
• Advising managers and staff members on the interaction of leave laws with paid time off, workers compensation, salary continuance, and long-term disability benefits.
• Overseeing the return-to-work process for staff members returning from extended leave.
• Facilitating other leave requests, including accommodation requests under the ADA.
• Administering other company time-off programs as assigned.
• Drafting and/or recommending revisions to company leave policies to ensure compliance with laws and regulations.
• Coordinating leave pay with the internal Payroll group.
• Maintaining complete and accurate records of leave and accommodation requests.
• Preserving confidentiality of staff members' medical documentation and files.
• Maintaining knowledge of all applicable leave and accommodation laws.

Requirements

• Bachelor's or associate degree in Human Resources or related field preferred, and/or 2-3 years applicable work or military experience.
• Two years of Human Resource/Benefits experience is preferred.
• Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other state leave laws.
• Excellent written and verbal communication skills.
• Excellent analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.

Benefits

• Disability insurance
• Paid time off