Bilingual Office Clerk

$33,280 - $37,440/Yr

5th Head Quarters - Hialeah, FL

Full-time - Entry Level

Hialeah, FL

Administrative and Support Services

About the position

We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will be bilingual, have experience in an office or customer service environment, and be comfortable handling a variety of tasks to ensure the smooth operation of our office. This position requires a proactive individual who can manage multiple responsibilities while providing excellent support to our team and clients. The Administrative Assistant will play a crucial role in maintaining the organization and efficiency of our office operations, contributing to a positive work environment and ensuring that all administrative tasks are completed accurately and on time. In this role, you will be responsible for answering phone calls and directing them to the appropriate person or department, responding to emails in a timely and professional manner, and reviewing documents for accuracy and completeness. You will perform data entry tasks, assist with general office duties such as filing and scheduling, and maintain office supplies. Additionally, you will support other team members with administrative tasks as needed, provide excellent customer service to clients and visitors, and assist in organizing meetings and events, including preparing materials and setting up conference rooms. Maintaining an organized and tidy office environment will also be part of your responsibilities, ensuring that the workspace is conducive to productivity and collaboration.

Responsibilities

• Answer phone calls and direct them to the appropriate person or department.
• Respond to emails in a timely and professional manner.
• Review and check documents for accuracy and completeness.
• Perform data entry tasks, ensuring accuracy and attention to detail.
• Assist with general office duties, including filing, scheduling, and maintaining office supplies.
• Support other team members with administrative tasks as needed.
• Provide excellent customer service to clients and visitors.
• Assist in organizing meetings and events, including preparing materials and setting up conference rooms.
• Maintain an organized and tidy office environment.

Requirements

• Bilingual proficiency in English/Spanish
• Previous experience in an office setting or customer service role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Friendly and professional demeanor.
• Ability to work independently and as part of a team.