Billing and Accounts Receivable Specialist

Landscape Structures - Delano, MN

Full-time

Delano, MN

Miscellaneous Manufacturing

About the position

The Billing and Accounts Receivable Specialist plays a crucial role at Landscape Structures, overseeing billing and credit account management processes across all divisions, including Play, Water, and Shade. This position demands a high level of attention to detail, strong organizational skills, and effective communication abilities to interact with both internal teams and clients. The specialist will be responsible for ensuring the accuracy of orders and invoices, managing payment collections, and utilizing Microsoft Dynamics 365 ERP for billing and receivable functions. Key responsibilities include preparing and generating invoices that accurately reflect pricing, discounts, and terms as per customer purchase orders or contracts. The role also involves cultivating and maintaining strong relationships with independent sales representatives, providing necessary support to facilitate sales and revenue generation. The specialist will establish credit for new customers, monitor accounts receivable aging reports, and ensure timely payments from clients. In addition, the specialist will investigate and resolve billing discrepancies or disputes, collaborating with internal teams and customers as needed. They will also monitor potential bad debt accounts, file appropriate liens, bonds, and bankruptcy claims when necessary, and review contracts, bids, and RFPs to maintain compliance and mitigate risks. The position supports a culture of continuous improvement by enhancing billing and receivables processes, reporting, and controls, while also handling various accounting duties and special projects as assigned.

Responsibilities

• Prepare and generate invoices to customers reflecting accurate pricing, discounts, and terms per the customer purchase order or contract.
• Cultivate and maintain strong relationships with independent sales representatives, providing support and assistance as needed.
• Establish credit for new customers and monitor accounts receivable aging reports.
• Facilitate timely payments from clients and apply payments received to customer accounts.
• Investigate and resolve billing discrepancies or disputes promptly and efficiently.
• Monitor and escalate potential bad debt accounts as necessary.
• File appropriate liens, bonds, and bankruptcy claims to protect the interests of Landscape Structures.
• Review contracts, bids, and RFPs to maintain compliance and avoid insurance or contract risks.
• Ensure accurate and timely payment processing of sales commissions and rebates due to sales representatives and corporate partnerships.
• Support continuous improvement culture through improving and simplifying billing and receivables processes, reporting, and controls.

Requirements

• Bachelor's or Associate degree in accounting or business.
• 3+ years of related experience in billing and accounts receivable management.
• Strong organizational skills and attention to detail.
• Effective written and oral communication skills.
• Ability to analyze credit risk and act accordingly.
• Working knowledge of Accounts Receivable and general accounting principles.
• Systems aptitude including Microsoft Outlook and Office suite of applications.

Nice-to-haves

• Experience with Microsoft Dynamics 365 or other ERP systems.
• Familiarity with Cooperative Purchasing contracts for purchasing equipment and services.
• Experience in bid, bond, and contract review to understand and protect against risks.