Bookkeeper

St. Mary's Catholic Church, Hearne • Hearne, TX

318d

About The Position

The Bookkeeper fulfills the mission of the church by assisting the Pastor regarding the fiscal matters of the church, maintaining the bookkeeping, maintaining DIAL accounts, assisting in the preparation of the budget, compiling reports for the pastor and various committees, and advising the pastor concerning other financial matters. This position reports to and is evaluated by the Pastor. The employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Requirements

• Bachelor degree.
• Bookkeeping experience preferred.
• Proficient in English (conversing, reading, and writing).
• Proficient in Spanish (conversing, reading, and writing) preferred but not required.
• Must be a practicing Roman Catholic in good standing.
• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Responsibilities

• Support and uphold the philosophy of Catholic ministry and the mission of St. Mary Catholic Church in both professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Prepare monthly financial statements for the church, the Endowment, parish hall rentals, etc.
• Maintain records and communication to support the Treasurer of the Board, the Development Office, business and finance councils, and outside CPA.
• Serve as contact for employees regarding enrollment, information, deductions, direct deposit program, insurance and retirement.
• Process and execute accounts payable and receivable.
• Prepare and submit quarterly sales tax report.
• Reconcile all accounts and perform end-of-year close-outs.
• Perform budget analysis and keep the pastor informed of budget trends, reviewing before each Board meeting.
• Prepare quarterly and annual payroll reports.
• Prepare payroll and payroll tax deposits.
• Support the billing of tuition and the tuition assistance.
• Communicate effectively within the school community.
• Meet staff development guidelines as set forth by the Diocese/local administration.
• Demonstrate professionalism in conduct, demeanor, and work habits.
• Maintain a work schedule that maximizes availability to the school, students and staff.
• Collaborate with peers to enhance the work environment and support planning.
• Oversee office equipment placed throughout the church grounds and buildings.
• Prepare and develop the annual budget.
• Implement management of funds and investments per the direction of the Pastor.
• Maintain appropriate filing system (paper and digital) including archiving requirements for payroll, accounts receivable, accounts payable, monthly finance.
• Prepare annual government survey for Diocese of Austin.
• Attend and assist with bazaar events when cash is involved and ensure appropriate cash handling procedures.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree