Branch Executive Assistant

About the position

The Branch Executive Assistant assists the Executive Director, the Advisory Board Chair and assigned branch staff by providing high-level administrative support. This role is crucial in maintaining the efficiency and effectiveness of the branch's operations, ensuring that all administrative tasks are handled with discretion and professionalism.

Responsibilities

• Uses discretion and independent judgment in handling confidential and sensitive information
• Maintains highly confidential executive and Board files and correspondence
• Produces and maintains minutes for meetings of the Advisory Board of Directors and other committees and standing meetings as required
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups
• Maintains computer databases for various reports, committees and mailings
• Coordinates annual schedules for Advisory Board of Directors and management meetings
• Maintains organizational chart(s)
• Coordinates staff business cards, stationery orders and office supplies for business/administrative offices
• Provides support for the Annual Campaign at the direction of the branch executive director
• Ensures donor stewardship plan is executed upon in conjunction with the branch executive director
• Ensures Raiser's Edge SOPs are followed at the branch for all donors, prospects and partners
• Ensures bank deposits are completed in accordance with association SOPs
• Gathers data, compiles and prepares all national statistical and assigned strategic plan reports
• Plans, organizes and participates in special events based on branch needs
• Ensures compliance with all YGBW policies and standard operating procedures
• Performs other related duties as assigned

Requirements

• Bachelor's degree in related field or equivalent experience preferred
• Minimum of two years of administrative experience with enhanced knowledge of office processes and procedures
• Proficient in all standard business software
• Ability to establish and maintain collaborations with community organizations
• Ability to work with integrity, discretion and a professional approach
• Must be fluent in spoken and written English
• Obtain and maintain all new hire certifications and trainings within 90 days of hire

Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00