Budget Analyst- 504039

About the position

The Department of State (DOS), Bureau of the Comptroller and Global Financial Services, Office of the Executive Director, Budget Office, Washington, has a requirement for a Budget Analyst, to provide budget and financial services. The role involves providing financial management information regarding availability of funds, status of obligations and/or expenditures. The Budget Analyst is responsible for cyclical budget formulation by preparing detailed analysis and estimates of annual funding requirements for one or more future budget years. The position requires developing the recommended budget into a format consistent with existing legislative and regulatory guidance. Collaboration with program officials is essential to monitor, check and control the use of Resource Management/Global Financial Services (RM/GFS) funds to assure obligations incurred and resulting expenditures are in accordance with existing DoS laws and related Federal regulations. The analyst will maintain integrated systems of financial services for accounting, budgeting, and financial management reporting, applying principles, concepts, legislative framework and financial administration practices and procedures to the budgetary process.

Responsibilities

• Provide financial management information regarding availability of funds, status of obligations and/or expenditures.
• Prepare detailed analysis and estimates of annual funding requirements for one or more future budget years.
• Develop the recommended budget into a format consistent with existing legislative and regulatory guidance.
• Collaborate with program officials to monitor, check and control the use of RM/GFS funds.
• Maintain integrated systems of financial services for accounting, budgeting, and financial management reporting.
• Process/research invoices for payment utilizing the bureau’s Budget Invoice Processing System (BIPS) and the Department’s Invoice Processing Platform (IPP).
• Track invoices from receipt to payment with BIPS and IPP.
• Follow/interpret financial policies and regulations referring to the FAM and FAR.
• Research complex financial issues, such as invoices, travel, payroll and reimbursement claims.
• Prepare monthly financial reports for the Budget Officer and for the bureau’s offices.
• Create and edit complex financial spreadsheets detailing financial information and analyze set spreadsheets for specific trends.
• Maintain spreadsheets for multiple financial projects and bureau offices.
• Obligate and de-obligate funds.
• Establish specific parameters for unique reports and produce Unliquidated Obligation Reports (ULO’s) in DW.
• Produce daily ULO reports and/or ad hoc reports for the Budget Officer, upon request using Data Warehouse (DW).
• Maintain and update a (monthly) financial plan referring to the ULO report for information and data.
• Back-up other budget analysts in producing ULO reports when an employee is on leave or on official TDY.
• Utilize IBIS to distribute funds to Charleston offices and specific hosted bureaus.
• Record, approve/disapprove allotments and de-allotments for Budget Officer’s approval.
• Obtain the FinPlan Analysis Report from IBIS to support the bureau’s monthly financial plan’s data.
• Communicate orally and in writing in an acceptable manner.
• Create and develop Quality Work Instructions (QWI) for CGFS/EX-Budget.

Requirements

• A four-year degree from an accredited college or university in Accounting, Finance, Management Science, Business Administration, or a related field.
• At least six years’ experience in conducting studies that cover an enterprise level of operations involving multiple organizational levels and multiple processes or functions.
• At least three years’ experience in supporting DoS operations.
• Superior oral and written communication and customer service skills.
• Strong analytical and research skills to compile complex financial data and prepare supporting material.
• Ability to work independently with little to no supervision.