Business Office Manager

Aperion Care Midlothian - Midlothian, IL

Full-time

Midlothian, IL

Nursing and Residential Care Facilities

About the position

The Business Office Manager at Aperion Care Midlothian is responsible for overseeing the day-to-day accounting functions of the facility, ensuring compliance with accounting principles and regulations related to nursing facility operations. This role involves managing accounts receivable, preparing financial statements, and maintaining accurate records while supporting the overall financial health of the facility.

Responsibilities

• Assist in implementing the day-to-day functions of the accounting department.
• Implement written policies and procedures that govern the accounting functions of the facility.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables.
• Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Follow established resident fund accounting procedures.
• Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Assist in the planning and implementation of changes in our accounting system as necessary or directed.
• Perform secretarial functions as necessary or directed.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Request repairs for office equipment as necessary.
• Maintain the confidentiality of all resident care information including protected health information.
• Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Requirements

• High school diploma or equivalent required.
• Minimum of three (3) years experience in bookkeeping or accounting practices.
• Experience with Medicaid and Medicare is required.