Business Operations Support

About the position

Tetra Tech is adding a Business Operations Support to our business across the Southwest Region. Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists. At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world. Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Responsibilities

• Support project managers, architects, engineers, planners, and technical staff in the Asset Management and Planning Program.
• Support the development of organized and efficient standardized workflows, proposal support materials, marketing materials, and a standardized electronic records management system/data warehouse for business operations.
• Provide proposal development, organization, and support to project managers, including technical writing.
• Develop marketing materials conveying Asset Management & Planning program.
• Support and develop strategic and targeted marketing strategies for specific clients.
• Provide quality assurance and technical editing on deliverables prior to delivery to the client.
• Responsible for the development of proposals, presentations, qualifications, and questionnaires.
• Process COI requests, BD Portal Updates, and business development status updates.
• Analyze Requests for Qualifications/Proposals (RFQs/RFPs) and develop proposal directives, outlines, and templates.
• Set-up and facilitate proposal kickoff calls, status calls, and review calls as required.
• Set the proposal schedule and budget, coordinating with the Operations or Technical Lead.
• Track proposal budgets and schedules and ensure budgets and deadlines are met.
• Prepare focused, project-specific resumes, project descriptions, and technical approach information as required.
• Organize and edit proposal information to improve language, grammar, and sentence structure.
• Provide formatting support or supervise others providing formatting and production support for proposals.
• Monitor client online procurement systems for opportunities; submit required documents via procurement systems.
• Review input from the proposal team to ensure compliance with RFQ/RFP requirements.
• Maintain tracking of proposal lifecycle from initial capture planning through close out.
• Support the development of short-list presentations and other presentations as requested.
• Support maintaining current qualifications content in marketing folders or databases.
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline, knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

Requirements

• Bachelor's degree in Marketing, Communications, or Business; or significant work experience or 5+ years of professional experience in a similar role.
• Previous experience working in the architecture-engineering industry with federal and state/Municipal clients desired.
• Willingness and ability to travel as needed.
• Independent self-starter.
• Strong editing and writing skills.
• Experience with municipal/state and federal proposals.
• Understanding proposals/SF330s a plus.
• Detail-oriented and exceptionally organized.
• Ability to coordinate and lead multiple action items simultaneously to meet strict deadlines.
• Ability to effectively communicate with management, technical, graphics, and support personnel.
• Ability to think creatively when envisioning potential graphics, color choices, and cover designs.
• Experience with PC-based Operating Systems, Microsoft Office Suite, and Adobe Suite.
• Flexible and adaptable, willing to learn new software and proficiencies.

Benefits

• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.