Camp Office Administrator & Extended Care Coordinator

Mercer Island, WA

About the position

Under the direction of the Camp Director, the Camp Office Administrator & Extended Care Coordinator oversees the camp office and extended care program.

Responsibilities

• Work closely with SJCC Account Services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations.
• Manage, review, and track transportation and attendance changes.
• Track enrollment and communicate with waitlisted families as spaces become available.
• Answer calls, listen to voicemails and distribute messages.
• Respond to emails sent to [e-mail] in a timely manner. Forward and/or share messages with other Camp Leadership Team members as needed.
• Print necessary information needed for group clipboards each week, including medical/allergy info, camper rosters, schedules and arrival/dismissal info.
• Ensure camper forms are received and reviewed before campers attend camp. Contact families with overdue forms.
• Ensure camper shirts are sorted and delivered to new campers each Monday.
• Work with the Coordinators to order, organize, store and regularly inventory supplies/equipment.
• Track swim test results in collaboration with the Aquatics team.
• Immediately inform Camp Director of any concerns that arise with campers, staff, parents/guardians, and community members.
• Actively supervise Extended Care Counselors during Extended Care and provide constructive feedback to staff.
• Lead weekly staff meetings for Extended Care Counselors.
• Ensure the safety, health and welfare of campers and staff by providing a safe camp environment and immediately and appropriately responding to any incidents, illnesses or situations that arise.
• Support the emotional and social wellbeing of campers through positive behavior management, supportive interactions and conflict resolution.
• Review health forms and share pertinent information about campers with the appropriate staff, while ensuring confidentiality is maintained.
• Communicate regularly with the Camp Director and other members of the Camp Leadership Team. Share recommendations with the Camp Director on an ongoing basis.
• Act as a positive ambassador of the SJCC both inside and outside of the SJCC.
• Follow all emergency procedures at the SJCC.
• Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs.
• Other duties as assigned.

Benefits

• Please see our Benefits Page for a detailed list of benefits at the J!
• Washington State Pay Range: $21.50 - $22.50/hr
• Actual compensation within the pay range will be decided based on factors including but not limited to, skills, relevant experience, and specific work location.