Capital Planning and Asset Lifecycle Program Manager

$161,928 - $177,185/Yr

United States Government - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Executive, Legislative, and Other General Government Support

About the position

The Presidio Trust is seeking a Capital Planning and Asset Lifecycle Program Manager to lead the Asset Maintenance and Replacement Program within the Finance Division. This role involves overseeing the management of the Presidio's integrated capital asset portfolio, ensuring financial integrity in tracking asset replacements and deferred maintenance. The ideal candidate will collaborate with senior leaders to align data management, policies, and budgets, while enhancing processes that contribute to the longevity and quality of the Presidio's assets.

Responsibilities

• Provide overall leadership and direction in the design, implementation and management of the Asset Maintenance and Replacement Program.
• Develop and advise management on strategies to manage asset replacement activities and deferred maintenance.
• Establish and maintain a standardized asset inventory and condition assessment of all fixed assets across the Presidio Trust's portfolio.
• Oversee maintenance and management of the VFA system, ensuring its effective use in tracking and managing asset conditions, maintenance schedules, and replacement plans.
• Develop and maintain the control framework, including policies and procedures, to update VFA data from maintenance and construction projects, facility condition assessments, and quality controls to ensure accuracy of data for reliable forecasting and decision-making.
• Provide oversight to facility condition assessments performed by internal Trust staff or outside contractors to ensure they meet required standards by providing policy guidance, training, and compliance testing.
• Provide financial advice and support to the Asset Chiefs in developing and executing the Maintenance Management Plan and the Long-Range Implementation Strategy for asset maintenance and replacement.
• Manage organization records, process mapping, and documentation of cross-functional information requirements for PARTS, including how requirements from VFA are coordinated in work order systems.
• Provide insights into the life expectancy of all building systems and components for the annual and 5-year budget requirements in collaboration with key internal stakeholders.
• Responsible for consistency of financial reporting on maintenance and replacement activities, ensuring accuracy and transparency sufficient to financial planning decision.
• Present financial reports on asset replacement activities and deferred maintenance backlog to the Chief Financial Officer and other senior leaders sufficient to guide decision making, as well as Office of Management and Budget (OMB), and other governmental organizations as required.
• Develop, update and implement policies, procedures and formats for maintenance reporting.
• Ensure compliance with program-related policies and procedures, providing guidance and oversight to asset managers and staff leaders involved in maintenance and replacement activities.
• Provide guidance to senior management on best practice staffing structures to successfully manage assets and administer PARTS.
• Oversee training requirements that promote best practices for PARTS, including developing the appropriate in-house training materials, coordinating and scheduling training classes, providing training and/or identifying a qualified trainer and necessary training aids.
• Drive continuous process and systems improvement of the Asset Maintenance and Replacement Program that enhances efficiency and accuracy.
• Partner with the Enterprise Risk Manager to identify, quantify, and mitigate financial risks associated with Asset Maintenance and Replacement Program.
• Build and maintain matrixed reporting relationships with Management Analysts in Asset Chief Divisions, coordinating with Asset Managers and other staff supporting asset maintenance and replacement.

Requirements

• Bachelor's degree in finance, accounting, business administration, or a related field.
• A minimum of 12 years of experience in asset management, financial management, budgeting, and planning or a related field; OR a combination of education and experience that demonstrates the knowledge and skills necessary to perform the required work.
• Knowledge of facilities management practices and asset management principles.
• Experience with regulatory compliance and industry standards in maintenance and facilities management.
• Experience with asset management software (preferably VFA), data structures, and systems analysis.
• Strong analytical and data management skills, excellent leadership and team management abilities, and effective communication and collaboration skills.

Nice-to-haves

• A master's degree is preferred.
• Knowledge of computerized asset tracking and other maintenance management systems (CMMS), such as Yardi or Maximo.

Benefits

• Competitive salary range of $161,928 to $177,185 annually.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.