Chief of Staff, Office of the Chairman - UHNWI

$300,000 - $500,000/Yr

Confidential Employer - New York, NY

Full-time - Senior

New York, NY

About the position

The Chief of Staff for the Office of the Chairman will serve as a key lieutenant to the CEO, managing various aspects of the CEO's communications, personal office, and personal matters. This role involves hands-on management of day-to-day activities, overseeing a team, and handling sensitive projects. The Chief of Staff will also coordinate with internal teams, manage philanthropic relationships, and ensure the smooth operation of the CEO's office while maintaining the highest professional standards.

Responsibilities

• Manage day-to-day activities of the personal office including administrative staff.
• Execute relevant matters for the CEO and supervise team members.
• Handle sensitive projects and individual work on group projects for the CEO.
• Oversee family services team responsible for managing residences and property staff.
• Coordinate with the Internal Accounting Team.
• Assist in managing philanthropic relationships and interactions with non-profit organizations.
• Work with the Associate Director of Communications to oversee communications, events, and special projects for the Office of the CEO.
• Prepare for important trips and meetings, including local, domestic, and international travel.
• Oversee routine legal matters including contracts and dispute resolutions.
• Manage recruiting and hiring efforts for the Office of the CEO, including coaching and performance management.
• Set clear goals and performance objectives for team members and provide feedback.
• Monitor relationships with current and future service providers.
• Support a program to safeguard confidential information and ensure personal safety.
• Drive standardization of communication by team members to the CEO.
• Promote a positive image of the CEO by adhering to professional standards and ethics.
• Adapt quickly in high-pressure situations and act as an extension of the CEO.
• Anticipate the needs of the CEO and keep them informed of developments.
• Lead and drive other projects and initiatives as required.

Requirements

• Bachelor's degree or equivalent education required.
• Minimum of 10 years of relevant experience.
• Previous experience in a similar role within the Office of the CEO or a relevant position.
• Proven management experience of a team and service providers.
• Strong organizational, project, and people management skills.
• Proficiency in Microsoft Office products, Apple products, and CRM systems.
• Experienced communicator, facilitator, and mediator.
• Ability to work at both macro and micro levels; hands-on but can delegate effectively.
• Skilled in orchestrating relationships with multiple entities and personalities.
• Highly conscientious with a strong follow-through on detailed projects.
• Mindful of rules and procedures while maintaining flexibility.
• Supportive team player with a patient and results-oriented approach.
• Balanced ego with the ability to present opinions objectively.
• Maintains confidentiality and discretion in all circumstances.
• Effective time management, organization, and prioritization skills.
• Process-oriented and analytic with attention to detail and accuracy.
• Ability to perform in a fast-paced environment with urgency.
• Maintains confidence under pressure and demonstrates resilience.

Benefits

• Competitive compensation range of approximately $300k-500k depending on experience.