Chief of Staff/Personal Assistant- Soho, Manhattan

The Calendar Group - New York, NY

Full-time - Mid Level

Remote - New York, NY

Professional, Scientific, and Technical Services

About the position

The Chief of Staff/Personal Assistant role is a unique position that combines both personal and professional responsibilities for a couple residing in Soho, New York. This hybrid role requires the candidate to manage complex schedules, coordinate travel, and oversee household operations while maintaining a proactive approach to anticipate needs and solve problems. The position also involves occasional travel to the family's secondary residence in Montana, making adaptability and strong organizational skills essential.

Responsibilities

• Manage complex calendars for the couple.
• Coordinate travel arrangements, including itineraries, reservations, and logistics.
• Support ongoing special projects, including events, renovations, and household tasks, ensuring deadlines are met and details are executed flawlessly.
• Proactively identify and handle day-to-day needs, such as scheduling, purchasing, and follow-ups.
• Assist with planning and executing small gatherings and social events.
• Organize and maintain efficient communication between New York City and Montana locations.
• Act as a reliable point of contact and represent the couple professionally during their absence.
• Supervise and coordinate with domestic staff, ensuring the smooth running of the household.
• Handle as-needed tasks like unpacking, managing deliveries, and light inventory oversight.
• Assist with entertaining and managing social calendars.

Requirements

• Must be local to Soho (within a 30 minute commute).
• 5+ years of experience in a similar role.
• Adaptability to travel between New York City and Montana as required.
• Proficiency in Office Suite.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Loyalty, professionalism, and a 24/7 mentality.

Benefits

• Hybrid work environment (remote and on-site responsibilities)
• Flexibility in schedule for evenings and weekends