About the position
The objective is to provide comprehensive and proactive administrative and operational support to the Defense Security Cooperation University (DSCU), ensuring efficient daily operations, effective policy management, seamless onboarding processes, and strong support to the Office of the Chief of Staff.
Responsibilities
- Support catalog, review, and analyze existing policies and Standard Operating Procedures (SOPs) across DSCU.
- Develop and maintain a consolidated, uniform repository of policies and SOPs, identifying and addressing any gaps or inconsistencies.
- Ensure consistent application of administrative and operating policies and procedures throughout DSCU.
- Serve as the primary liaison with Facilities Management to support DSCU's expansion project.
- Act as the main point of contact for new hire onboarding in the National Capital Region (NCR).
- Lead the project to update and improve DSCU's file management and document disposition practices, collaborating effectively with stakeholders.
- Provide comprehensive support to the DSCU Chief of Staff, including meeting planning, calendar management, and long-range planning.
- Respond to scheduling requests from the Chief of Staff within 12 hours.
- Assist with coordinating travel arrangements for DSCU executive leadership, including itineraries, visas, passports, security clearances, and other administrative requirements.
- Process all travel vouchers (DTS or MyTravel) within five days of travel completion.
- Provide research assistance, document drafting support, and representation at meetings.
- Diligently track the status of assigned tasks and maintain accurate and organized documentation.
- Serve as point of contact with DSCA Security and Facilities Management to address campus-related issues.
Requirements
- Bachelor’s degree in related field required.
- 5+ years’ experience providing operational and administrative support to Chief of Staff or other leadership within the DoD.
- At least 2 years’ experience supporting Defense Security Cooperation leadership.
- Active Secret Clearance required.
Benefits
- Medical/Dental/Vision Insurance
- ACT1 Employee Stock Ownership Plan (ESOP)
- Company Paid Life and AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability
- Flexible Spending Accounts (FSA)
- Health Savings Account (HAS)
- 401K with employer match
- Paid Time Off
- Paid Holidays
- Parental Leave
- Military Leave
- Education, Training & Professional Development
- Voluntary Accidental Injury/Critical Illness/Hospital Care
- Voluntary Pet Insurance, Legal Resources, and Identity Protection
