Chief of Staff

About the position

The Chief of Staff provides high-level administrative support to the executive team. This role requires an individual with exceptional organizational skills, detail-oriented, communication, project management, and multitasking skills. The chief of staff helps oversee strategic initiatives, manage special projects, and communicate with stakeholders. The ideal candidate will ensure smooth day-to-day operations and contribute to effective communication strategies across the organization.

Responsibilities

• Coordinate and prepare for meetings, including agendas and materials, and create detailed notes for executive meetings.
• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Assist in the preparation of reports, presentations, and confidential documents.
• Coordinate the Plan for Strategic Initiatives to improve workflow, teamwork, and budget management by providing data analysis and metrics.
• Assist in the preparation of budgets and financial reports, including expense management.
• Manage CEO's priorities ensuring that key deadlines are met.
• Ensure company compliance with legal regulations and best practices.
• Support marketing strategy by working closely with the marketing team and helping drive key marketing initiatives and special projects.
• Collaborate in data-driven decision-making by analyzing KPIs that measure the success of marketing initiatives.
• Draft, edit, and proofread internal communications, including newsletters, emails, and presentations.
• Assist in the preparation of confidential internal communication.
• Work with Marketing to maintain corporate branding and ensure consistency across all communications.
• Coordinate communication between departments and teams to ensure clear and consistent messaging.
• Act as a crisis Management Liaison.
• Plan and lead strategic initiatives to drive performance and growth.
• Support special projects by ensuring timely completion and follow-up.

Requirements

• Bachelor's degree in business administration, finance, economics, or a related field (or equivalent experience).
• 5+ years of experience in top executive-level administrative support, projects, and communication.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to listen empathetically.
• Excellent interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and others such as Power BI.
• Proven ability to keep top-level confidence.
• Experience in implementing strategic planning and execution.
• Knowledge of fiscal planning, budgeting, and reporting is desired.
• Project Management Certifications desired.
• Good business acumen.
• Strong time management and organizational skills.
• Ability to work independently.
• Experience in project coordination, budget management, and data analysis.
• Strong problem-solving and leadership skills.
• Ability to work under pressure.
• Strong attention to detail.

Benefits

• Flexible work environment that supports work-life balance.
• Paid time off for parental leave and 22+ days off for personal time and holidays.
• Access to medical, dental, and vision insurance plans with FSA or HSA options.
• 401(k) plan with a company match up to six percent.
• Company-paid benefits including vision insurance, short and long-term disability, and basic life insurance plans.
• Educational and employee assistance programs.
• Hybrid work setting with 3 days a week in the office.
• Annual base pay range of $90,000 - $135,000.