Chief of Staff

Pivotal Solutions - Salt Lake City, UT

Full-time

Salt Lake City, UT

Professional, Scientific, and Technical Services

About the position

The Chief of Staff at Pivotal Solutions, Inc. plays a crucial role in managing the office operations and supporting the CEO and senior leadership team. This position involves organizing meetings, coordinating office access, managing the CEO's calendar, and contributing to special projects, ensuring smooth day-to-day operations within the company.

Responsibilities

• Manage office on a day-to-day basis
• Plan and organize company meetings, including scheduling, sending reminders, and catering when necessary
• Coordinate building/office access for office staff, guests, and reserving meeting rooms when applicable
• Liaise with corporate finance team to ensure submission of monthly expense reports and deposit checks sent to office
• Create and maintain comprehensive and accurate meeting notes for the CEO and other senior leaders
• Assist in managing the CEO's calendar, including making appointments and prioritizing sensitive matters
• Contribute to special project initiatives assigned by the CEO and other senior leaders
• Coordinate travel and accommodation arrangements

Requirements

• 2+ years work experience and a drive to succeed
• Responsible professional with excellent attention to detail and strong communication skills
• Outstanding organizational and time management skills
• Resourceful problem solver able to anticipate and proactively solve issues that may arise
• Skilled in MS Office suite