Contract Manager II

About the position

The position is responsible for developing and managing cooperative contracts awarded for the CP program. This includes overseeing vendor relationships, ensuring compliance with contract terms, and facilitating communication between vendors and members. The role requires effective organization, communication, and the ability to manage multiple tasks while maintaining accurate records.

Responsibilities

• Manage cooperative contracts including monthly contact to all vendors
• Act as a point of contact for CP with vendors and members as necessary
• Make or assist with public presentations at CP trainings, seminars, tradeshows, and conferences with travel as needed
• Plan events, locate venues, arrange catering, and coordinate all event components for a successful vendor/member experience
• Conduct detailed interviews of potential vendors and industry leaders as well as end users to ascertain product standards and best methods
• Make or assist with post-award orientation meetings for CP awarded vendors
• Assist CE with vendors to develop their marketing plans
• Act as a liaison between members and vendors to resolve issues
• Learn and become proficient in the software used in the Division
• Update division software/database with program, member, and vendor information
• Develop specifications for new contracts and scope of work used in solicitation documents
• Ensure bids are publicly advertised to abide by 2 CFR 200 requirements
• Perform contract administration, including compliance with contract terms and conditions
• Perform public bid openings as required by law
• Coordinate with CP Client Services Manager to monitor vendor performance
• Work with the Contract Coordinator to ensure all necessary contract documents are true and correct
• Work with CP Contracts Coordinator on timely renewal of annual contracts
• Coordinate with other contract staff to resolve complex contracting issues
• Maintain confidentiality and excellent public relations with all parties
• Provide guidance and assistance to other employees as required
• Maintain a positive attitude and a neat and professional appearance
• Perform other duties as assigned

Requirements

• Bachelor's degree from an accredited university in business, public administration, engineering or related field or equivalent work experience
• Professional certification in purchasing preferred or working toward, such as CPM, CPPB, or CPPO
• TASBO certification - CTSBS, CTSBO or RTSBA
• Five years public or private sector purchasing experience
• Experience with cooperative contracting preferred
• Background working with Cities or Counties
• Ability to effectively utilize computers and software including Microsoft Office Suite
• Ability to organize, prioritize, meet established deadlines and handle multiple tasks
• Ability to maintain accurate and auditable records
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to speak in public preferred