Coordinator Assistant

Cold Technologies • Little Rock, AR

424d • $35,360 - $37,440

About The Position

The Coordinator Assistant at Cold Technologies, LLC plays a crucial role in supporting the Operations Coordinator and Office Manager by managing essential office and financial functions. This position combines administrative, accounting, and operational duties to ensure seamless operations, including client communications, office systems management, and event planning support. The role is vital for maintaining operational efficiency and financial accuracy while providing exceptional support to both internal and external stakeholders.

Requirements

• Proven experience in office administration and operational coordination.
• Strong organizational and time management skills.
• Exceptional communication and problem-solving abilities.
• Proficiency in route management systems and basic technical tools.
• Valid driver's license and clean driving record.

Nice To Haves

• Knowledge of manufacturing and distribution processes.
• Experience with process improvements and project management.
• 2+ years of experience in office administration, accounting, or a similar role.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite.

Responsibilities

• Manage phone communications and greet clients and visitors.
• Oversee staff communication through a texting app.
• Handle mail and emails, maintaining office filing systems.
• Perform clerical tasks such as faxing, scanning, and typing.
• Support event planning and manage office supplies.
• Assist with payments, collections, and expense recording.
• Update contact lists and collaborate with the Warehouse Manager and Route Supervisor.
• Manage multiple projects and prepare reports, presentations, and meeting agendas.
• Assist with daily financial transactions, including accounts payable and receivable.
• Prepare and post journal entries and reconcile bank statements.

Benefits

• Opportunities for advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Beverage and Tobacco Product Manufacturing
• Education Level: No Education Listed