Coordinator of Payroll and Benefits

Littleton Elementary School District 65 - Tolleson, AZ

Full-time - Mid Level

Remote - Tolleson, AZ

Educational Services

About the position

The Coordinator of Payroll and Benefits at Littleton Elementary School District is a full-time, exempt position responsible for overseeing the payroll process and ensuring the accuracy and timeliness of all payroll activities. This role involves assisting employees with their benefits, maintaining employee databases, managing insurance billings, and keeping employee files up to date. The Coordinator will support the Executive Director in supervising payroll staff and providing guidance to schools and department staff. The position requires compliance with all applicable federal, state, and district rules, regulations, and policies. The Coordinator will generate technical payroll reports for government agencies, review and update employee information for taxes and benefit deductions, and ensure that all deductions for federal tax, state tax, FICA, Medicare tax, workers' compensation, retirement systems, and other deductions are accurately made and submitted to the appropriate agencies. Additionally, the Coordinator will respond to payroll inquiries, assist staff with payroll records, and train management and employees in using payroll/timeclock software. The role also includes assisting with benefit orientations, enrollments, and wellness programs, as well as administering various employee benefit programs such as group insurance, life, medical and dental insurance, pensions, and health maintenance. The Coordinator will maintain confidentiality of all records and information and perform other duties as assigned.

Responsibilities

• Supervise the payroll process in compliance with all applicable Federal, state and District rules, regulations and policies.
• Generate technical payroll reports for government agencies; review and make changes to employee information for taxes and benefit deductions, wage assignments, Federal and state levies, and garnishments.
• Generate various special and recurring reports; assure that all deductions for Federal tax, state tax, FICA, Medicare tax, workers compensation, retirement system, and other deductions are made and submitted to appropriate agencies; update database and control spreadsheets.
• Respond to payroll questions and resolve payroll issues for employees.
• Assist staff and answer inquiries about payroll records; explain rules, policies, and procedures; provide information within the scope of authority.
• Train management and employees in using the payroll/timeclock software.
• Work with Business Resources for all financial audits involving payroll.
• Assist with benefit orientations, enrollments and wellness programs.
• Assist with the administration of various employee benefit programs, such as group insurance, life, medical and dental, accident and disability insurance, pensions, investments, and savings; and health maintenance.
• Assist with verification of the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims, and costs.
• Maintain the absolute confidentiality of all records and information.
• Perform other duties as assigned.

Requirements

• High school diploma or GED equivalent; bachelor's degree preferred.
• Five (5) years of similar experience in payroll and benefits, preferably in a school environment; or an equivalent combination of education and experience that provides the required knowledge and skill.
• Valid State of Arizona Driver's License.
• Knowledge of District policies and procedures.
• Knowledge of payroll accounting rules and procedures.
• Knowledge of applicable state and Federal regulations regarding payroll and benefits practices and procedures.
• Knowledge of financial accounting and budgeting principles and methods.
• Knowledge of the principles of record keeping and records management.
• Knowledge of business and personal computers, and spreadsheet software applications.
• Knowledge of general office processes and procedures, including payroll administration.
• Knowledge of safe work practices.
• Skill in analyzing, maintaining and balancing financial records, ledgers and accounts.
• Skill in entering numerical and technical information into a computer system with speed and accuracy.
• Skill in maintaining accurate and interrelated financial and technical records.
• Skill in interpreting and explaining technical policies and procedures.
• Skill in interpreting and applying relevant County, state and Federal statutes, rules and regulations.
• Skill in researching, collecting, and analyzing data, and preparing reports.
• Skill in meeting critical time deadlines.
• Skill in establishing and maintaining effective relationships with co-workers.
• Skill in effective communication, both verbal and written with people in potentially stressful situations.

Benefits

• Dental insurance